ST BRIAVELS PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD ON 17 September August 2012 AT 1930 AT THE ASSEMBLY ROOMS ST BRIAVELS

[These minutes remain in draft form until approved at a subsequent meeting of the Council]

PRESENT:

Cllrs C McFarling (Chair), J Alexander, M Bird, P Chivers, R Davis, D Rees, A Thomas,

County Cllr T Glastonbury, District Cllr T Hale. Seven member of the public.

Clerk: L Parker

12-172 APOLOGIES

Apologies for absence were received from Cllr Maslen.

12-173 ACCEPTANCE OF OFFICE (Under Code of Conduct 2012)

The new Acceptance of Office Forms were received and signed by all present in the presence of the Proper Officer.

12-174 DECLARATIONS OF INTEREST

None

 

12-175 MINUTES OF PREVIOUS MEETING (13 August 2012)

The minutes of the previous meeting were accepted and duly signed.

 

12-176 MATTERS ARISING – To consider any matters arising and not separately included on this agenda.

12-177 BY INVITATION – PROGRESS REPORT FROM MR A CLARKE OF RESILIENCE

Mr Clarke told all present that the wind turbine at Great Dunkilns Farm was now in position but turned out of the wind. It was expected that the turbine would be commissioned this week and start generating electricity next week. So far he had received from many around the village, positive responses to the appearance of the turbine. The investment in the project is being handled by ‘Abundance’ and they are to hold drop in sessions at the Assembly Rooms on Thursday 20 September and Saturday 22 September all day.

The company intends providing weekly updates on the energy and revenue generated. The company is working with Cooperative Energy who are offering local people £50 if they switch to them, this will be either as an investment in the community project or paid direct to the customer.

In response to a question from Cllr Rees Mr Clarke explained that the design of the community fund had not yet been decided but there are several models in use, the company does not want to make it too cumbersome and wants the local community to have the say in how it used.

 

12-178 SUSPENSION OF STANDING ORDERS FOR PUBLIC PARTICIPATION

Standing Orders were suspended to enable public participation.  Mrs Skidmore of Townsend Close explained that the turbine was obtrusive from where she and her husband live and they would like to see mature trees planted to screen it. She said that she felt misled by previous presentations that indicated that the turbine would scarcely be visible from the village.

Mr Clarke explained that the Landscaping and Visual Impact report had indicated that there would be a ‘zone of theoretical visibility’ within the eastern end of the village and the east side of Townsend Close in particular. This was partly because there was a gap in a tall hedge at a gateway and the turbine was therefore visible through the gap. The land in question is not within the ownership of the company but it was agreed that the company would discuss possible screening planting with the landowner and Mr and Mrs Skidmore.

 

12-179 REPORT FROM COUNTY COUNCILLOR

Councillor Glastonbury reported on:

the residual waste project

road closure Newland to Redbrook from 22 Oct for three weeks

 

12-180 REPORTS FROM DISTRICT COUNCILLORS

Councillor Hale reported on:

Recycling banks at Coleford and the lack of cardboard recycling facility.

 

Councillor Thomas – no report

12-181 CLERK’S REPORT/INVOICES FOR PAYMENT

  1. 1. Bank Reconciliation – September

 

Balances as at 30 Aug 2012

 
The Co-op Bank £10,078.08  
Lloyds 30 Day Bus Account £4,586.10  
Lloyds Treasurers Acc (Current Acc) £2,203.52    
£16,867.70 £16,867.70  
     
     
Current Account  
Balance as at 30 Aug 2012 £2,203.52  
Plus credits not yet shown £0.00  
Less uncleared cheques -£249.26  
Less Expenditure £1,811.60  
Estimated balance of current acc to c/forward £142.66  

GRAND TOTAL: £14,806.84

Grand total – this figure is the balance of all three accounts following payments of the below invoices.

The transfer of £2000 from the 30 day account to the current account was approved.

2.Invoices for Payment.

Payment of the following invoices was approved.

Date Inv. no Chqe

No

Payee Purpose Amount VAT Cheque Amt Authority to pay
20/8/12 12-29 1248 Moore Stephens Audit 162.00 27.00 162.00 LGA 1972 s111
25/8/12 12-30 1249 Mr Teague Maint’nce 670.00   670.00 LGA 1972 s111
31/8/12 12-31 1250 L Parker Salary & Exp Confidential   Confidential LGA1972s112(2) & LG(FP)A 1963s5
31/8/12 12-31 1251 HMRC PAYE Confidential   Confidential LGA 1972 s112
7/9/12 12-32 1252 Complete L’scape Grass Cut 450.00   450.00 HA1980 s96
17/9/12 12-33 1253 GAPTC Course 30.00   30.00 LGA 1972s111
             
          1811.60 27.00 1811.60  

 

12-182 CLOSURE OF AUDIT 2011/12

The Clerk tabled a copy of the external auditor’s comments and explained that this was a ‘qualified’ report because the auditor had noted the steps being taken to remedy previous shortcomings. The audit process must be finished by 30 September and in consequence the Clerk is currently displaying a notice explaining the entitlement of electors so see and have copied Parts 1 -3 of the Annual Return, copies of which are being displayed alongside the notice. These arrangements were noted.

 

12-183 REPORTS OF COMMITTEES AND OTHER MEETINGS

The following reports were noted:

12-183.1 PLANNING

a) Meeting 13 August 2012

i) P1082/12/AG – Severn View Farm, Bream Road – Erection of an agricultural storage  building – no objection.

ii) P0049/12/DISCON – Greenacres, Hilgay Road – Discharge of conditions – No Objection

iii) P1055/12/FUL – The Old Police House, High Street – Erection of a single storey orangery/extension. – No Objection – subject to the design and materials being acceptable to the Planning Dept.

b) Meeting 23 August 2012

i)P1099/12/FUL– 3 The Langetts, Bream Road – Erection of a dwelling (Renewal of consent) No objection

ii) P1085/12/FUL – Close Turf Farm, Bream Road – Erection of an agricultural building and installation of 111 solar panels– No objection as long as the application complies with relevant local policies.

iii) P0897/12/FUL – Lorien Cottage, Pool Cottage Lane – Retention of tree house – No objection

c) NEIGHBOUR HOOD PLAN

Cllr Carss will take the lead on this issue and, when likely costs and process have been identified, approval will be sought from Parish Council before starting work on a Neighbourhood Plan.

12-183.2 OTHER MEETINGS

Cllr Rees reported that he had attended a Cemetery Management course and would circulate a report.

12-184 CEMETERY INVESTIGATION

Cllr Rees tabled details of three estimates for follow up work:

(a) Familiarising yourself with the existing tier one survey ( a document comprising 28 pages) and

(b) A site visit to meet with Parish Council representatives and fully discuss the issues and how they can best be taken forward to meet the requirements of the EA.

 

1. Geotechnical Engineering Limited (Gloucester)

(a) Familiarising ourselves with the existing tier one survey (a document comprising 28 pages) – 2 hours @ £65/hr.

(b) A site visit to meet yourself and other councillors to fully discuss the issues and how we can best take this forward to meet the requirements of the EA. – 3 hours @ £65/hr. (includes travel).

This would make a total cost of £325+VAT.  Any documentation would be for the exclusive use of St Briavels Parish Council.

 

2. Wilson Associates (Gloucester)

Costs of £700 – £900 + VAT for review of the existing Tier 1 report, site visit and liaison with you/other councillors as well as the EA.

 

3. Simon Firth (Bristol)

The cost for me to familiarise myself with the existing Tier 1 assessment and meet you and others on-site would be £400 excl VAT. and to agree a contractor.

 

Cllr Rees advised that all three contractors were drawn from the Environment Agency approved list. He is aware that Geotechnical Engineering are currently working with another cemetery with similar problems and he recommended that they be asked to carry out the work. Resolved to agree this recommendation on a vote seven for and one abstention.

 

12-185 WILDFLOWER VERGES AND PLANTING ON THE TUMP

Cllr McFarling reported on the progress report (previously circulated) when he and George Peterken inspected the wildflower verges. It was agreed 1.that Cllr McFarling would obtain quotes for work to stabilise the sides of the Tump (planting with ash seedlings and coppicing by volunteers after approximately ten years). Agreed 2 that Cllr McFarling would try to obtain permission to reduce the height of trees (two sycamores and a Leyland cypress) that are obscuring views from the Tump and the recommendations for the future. Agreed 3 that Cllr McFarling would advertise in Village News for two or three volunteers to work with him to take forward the wildflower project.

 

12-186 GLOUCESTER CHARTER

It was noted that the Parish Council has not signed up to the Gloucestershire Charter since 2008 (3rd version). Councils are currently signing up to the latest (5th) version of the Charter (previously circulated). It was Resolved that Hester Hunt would be invited to the next meeting of the Parish Council to explain the purposes of the Charter and what is required of the Council.

 

12-187 REMEMBRANCE SUNDAY

It was Resolved that the Parish Council will be involved as in previous years – arrangements to be made by the Clerk and the Chairman will lay the wreath on behalf of the Parish Council.

 

12-188 CORRESPONDENCE

Requiring Action

i) Moore Stephens – Conclusion of Audit – actions as reported at items 12-181 and 12-182 were noted.

ii) Glos CC consultation on FSB 49 upgrading part – given the long history of this rectification of an anomaly between the Definitive Map and Definitive Statement it was agreed that the Clerk will write expressing ‘no objection’.

iii) GAPTC General Power of Competence Training 3 Oct

The requirement for all clerks to receive training or re-qualify was noted and the Clerk’s attendance agreed.

iv) GAPTC – Annual General Meeting – 11 Oct.

Agreed a representative will attend probably Cllr Rees who attended last year.

For Information

i) GAPTC Briefings – circulated by email

ii) Copy of Letter R James to FODDC – noted but the Parish Council has already responded to the consultation.

 

12-189 SUSPENSION OF STANDING ORDERS FOR PUBLIC PARTICIPATION – None

12-190 ORGANISING APPLE DAY

Cllr McFarling reported on the rising costs associated with using the previously identified venue. It was agreed that the event will be moved to the Playing Fields so that cars may be parked safely and there will be access to the Pavilion for refreshments and toilets – a donation will be made to the Pavilion.

 

12-191 MINOR MATTERS/ ITEMS FOR FUTURE MEETINGS

i. Retaining Wall – Grassland Project Display Boards – Cllr Thomas advised that the wall is in poor condition and is the responsibility of the Parish Council; he would like other councillors to inspect it. Agreed the wall will be inspected.

ii. Part Night Lighting – it was agreed that Lesley Smith will be asked to draw up proposals for part night lighting that can then be explained to villagers.

iii. Grit Bins – Cllr McFarling tabled notes of the meeting he and Cllr Bird had with Highways Officers. It was agreed that the Clerk would raise an agenda item for the next meeting so any comments or queries could be addressed.

 

12-192 DATES OF FORTHCOMING MEETINGS –  8 October 2012 AGENDA ITEMS TO CLERK BY 24 SEPT PLEASE.

Apologies to Clerk by 4.30pm 8 Oct.

 

Meeting Closed 21.25