St. Briavels Parish Council

        Minutes of the Parish Council Meeting held on 9th July, 2018

in the Assembly Rooms, St. Briavels at 7:00 p.m.

 

PRESENT

Cllrs. Chivers (Chairman), Clarke, Hurley, Lounds, McFarling, Plummer, Rees and Walker.

 

IN ATTENDANCE

District Cllr. Hale, Clerk and 1 member of the public.

 

  1. APOLOGIES

   It was resolved to accept apologies from Cllr. Joyce and County Cllr. Molyneux.

 

  1. DECLARATIONS OF INTEREST

Cllr. McFarling – as a District Councillor – Appendix B – item 68 (184 Jan 2018) – the land in question belongs to FoDDC; item 73 – as a School Governor.

Cllr. Rees – item 67.3 – as a Church Warden regarding the application for tree works in the Churchyard;

a pecuniary interest in items 71.2 and 71.6 and a School Governor for item 73.

Cllr. Lounds – item 73 as a School Governor.

 

  1. DISPENSATIONS

None received.

 

  1. MINUTES OF PREVIOUS MEETING

It was resolved to adopt, as a true record, the minutes of the Parish Council meeting held on 11th June, 2018 with an amendment to item 47 (Membership of External Organisations), paragraph 2.  This paragraph to read as follows, the amendment is shown in italics:

 

“Cllr. McFarling read out a statement as he had been informed that a member(s) of the Advisory Panel of the St. Briavels Wind Turbine Community Resilience Fund had made allegations about his conduct to one or more Parish Councillors.  As meetings of the Advisory panel are confidential he had been given permission by Sue Clarke to read out an extract from the response to the Parish Council’s application as part of this statement.  He hoped that in future any concerns could be raised with him in person.  Cllr. Plummer felt that this was inappropriate and would, if she had any concerns about anything, be channelling these through the Chairman.”

 

  1. PUBLIC QUESTIONS

None received.

 

  1. PLANNING

         FOREST OF DEAN DISTRICT COUNCIL – the following applications were considered.

                       

  LPA Ref / applicant Location Proposal
67.1 P0751/18/FUL

Mr. A. Laws

Swallows Chase, Hudnalls Loop Road, St. Briavels Erection of front and rear single storey extensions, 2x new porches and workshop/store incorporating carport.

In principle, no objections but ask Planning Officer to consider whether the continued development is excessive.

67.2 P0918/18/LBC

Mr. C. Spilby

Flat 1, The Lodge,

Church Street, St. Briavels

Listed building consent for the replacement of 10 wooden sash windows.

Agreed to support this application as it maintains the conservation status of the building.

67.3 P1013/18/TCA

St. Briavels Parish Council

St. Mary The Virgin, Church Street, St. Briavels Prune x 4 branches from x1 Yew Tree back to 1m from the trunk.

Application supported.

 

         67.4 – Planning Applications received in July and August

It was resolved to deal with all planning applications received during July and August, via e-mail.  In the event of an application being contentious, an extraordinary meeting of the Planning Committee (i.e., the full Parish Council) will be called.

 

  1. ONGOING ACTIONS

         To receive reports on the following ongoing actions:

 

Minute & Date: Delegated to Details: Status:
96.5 Sept 2017 Cllr. Chivers Three Posts Lane – Jeff Wheeler is waiting for a technical report. It was agreed to wait and see what he comes back with and make a decision based on his offer. Ongoing – September meeting.
131 Oct 2017 Cllrs. Walker & Lounds Christmas lights – The George’s landlady is to get in touch with the Brewery. Ongoing – contact various people to explore other options.
184 Jan 2018 Cllr. McFarling Memorial Tree for Mr. Bart Venner –  discussions ongoing with FoDDC and Guinness Partnership re. land at Whittington Close. Ongoing – proposal to be brought to the PC when all information is available. See item 74.
213.3 Feb 2018 Cllr. Chivers Funding for Village Handyman – approach The Resilience Centre. Ongoing – awaiting a response.
231.1 March ‘18 Cllr. Clarke Draft outline strategic plan for submission to the September meeting. Ongoing – Cllr. Chivers requested a draft of the plan in August.
233.1 March ‘18 Clerk E-mail to Two Rivers regarding parking on the grass verges sent and concerned resident informed. Ongoing – awaiting response. To be chased again; possibly raise a formal complaint.
255.4 April ‘18 Cllr. Rees/Clerk Helping Hands Community Group – contact Two Rivers to suggest a project. Ongoing – waiting for a response.
10 May 2018 Cllrs. Hurley & Plummer Grievance Policy, Health & Safety Policy and Community Engagement to be reviewed/overhauled. Notes had been made in order to complete all three items.  The Clerk had circulated the Ledbury Report which would have an impact on the Grievance Policy. Ongoing – some new amendments to the first few pages of the Key Documents to be forwarded to the Clerk.

Revised policies to be submitted to the September meeting.

46.4 June ‘18 Clerk Submit Annual Return to External Auditors. Complete
48 June ‘18 Clerk Red ensign flag for Merchant Navy Day – order additional attachments. Ongoing
51 June ‘18 Cllr. Chivers Letter of thanks to Litter Pickers for Village News. Complete
52 June ‘18 Cllr. McFarling Japanese Knotweed Eradication Strategy – article for Village News and posters. Complete
71.1 July ‘18 Clerk St. Briavels Cricket Club – request recent accounts and a report of Summer activities. New Action
72 July ‘18 Clerk Dementia Action Alliance – return membership form. New Action
74 July ‘18 Cllr. McFarling Whittington Close/FoDDC Play Area – report back to next meeting regarding the cost of legal advice/draft leases. New Action
75 July ‘18 Clerk Village News Articles – contact the FoDDC Returning Officer. New Action
76 July ‘18 Cllr. Plummer Memorial Bench – place order. New Action
77.1 July ‘18

 

77.2 July ‘18

Cllr. Chivers

 

Cllr. Lounds

Fly tipping/bonfire site – talk informally to Jill Skidmore/Tessa Charlie.

Obtain cost for a ‘No Fly Tipping’ sign.

New Action

 

New Action

78 July ‘18 Cllr. Chivers Richard Chuter to paint the bus shelter at The Square. New Action

 

  1. REPORT FROM COUNTY COUNCILLOR

Not present.

 

  1. REPORTS FROM DISTRICT COUNCILLOR

          Cllrs. McFarling & Hale – no reports, other than to mention that the next full Council meeting was due to be held on 12th July, 2018 and that it is hoped that following a Government review that the Forest of Dean would be designated as an Area of Outstanding Natural Beauty.

 

  1. FINANCE

         71.1 It was noted that the accounts detailed below were paid as approved at the last meeting:

 

Inv

ref

Chq

no

Payee Purpose Auth Amount VAT Total incl.VAT
18/19 BACS Assembly Rooms Room Hire x 1 LGA 1972s.111 £33.00    
18/20 DD Information Commissioners Office (ICO) Data Protection Registration – £40 or £35 = a £5.00 discount for setting up a DD. LG(FPA) 1963(5) £35.00    
18/21 BACS CommuniCorp Clerks & Councils Direct Subscription LGA 1972s.143 £12.00    
18/22 BACS Glos Rural Community Council Neighbourhood Plan Workshop –  CMcF & DR LGA 1972s.111 £40.00    
18/23 BACS Ursula Deighton Clerk (May) Salary

Travel

LGA 1972s.112(2)

LG(FP)A1963s.5

£487.15

£34.11

   

£521.26

18/24 BACS Richard Chuter Village Handyman (May)

27 hours @ £10/hour

Petrol

LGA 1972s.137 £270.00

 

£17.43

   

 

£287.43

18/25 BACS N. T. Sargent Grass cutting LGA 1972s.214 £456.00    
18/26 BACS The Pie House Finger Buffet for

Get-together

LGA 1972s.137 £200.00    
18/27 BACS GAPTC Internal Audit Fee LGA 1972s.111 £160.00    
18/28 BACS Jamie Morris Collection of salt/grit from Cannop x 3 trips and distribution to the salt bins around the Parish in February and March.

60 miles @ £0.45/mile

LGA 1972s.137  

 

 

 

 

 

£75.00

£27.00

 

 

 

 

 

 

n/a

 

 

 

 

 

 

 

£102.00

        TOTAL (inc VAT) £1,846.69    

 

 

         71.2    It was resolved to approve the following accounts for payment. Proposed and seconded by Cllrs. McFarling and Hurley respectively and supported unanimously. (Cllr. Rees did not vote given his declaration of interest as expressed at the beginning of the meeting.)

 

Inv

ref

Chq

no

Payee Purpose Auth Amount VAT Total incl.VAT
18/29 BACS St. Briavels Assembly Rooms

(SBAR)

Room Hire x 1 LGA 1972s.111 £33.00    
18/30 BACS Calendar Lady Promotions Ltd.

(CalendarLadyPrint)

Printing 700 x Annual Report/Newsletter LGA 1972s.144 £160.00    
18/31 BACS N.T. Sargent

(CompLandscape Gdns)

Grass cutting LGA 1972s.214 636.00    
18/32 BACS Ursula Deighton

(Mrs U J Deighton)

Clerk (June) Salary

Pay Rise Arrears

Travel

LGA 1972s.112(2)

LGA 1972s.112(2)

LG(FP)A1963s.5

£505.35

£35.65

£17.46

   

 

£558.46

18/33 BACS Richard Chuter

(R. Chuter)

Village Handyman (June)

(21 hours)

LGA 1972s.137 £210.00    

 

 

18/34 BACS Clerk

(Mrs U J Deighton)

Payment made by debit card to Hampshire Flag Company for Red Ensign Flag. LGA 1972s.137 Flag £33.95

Del. £3.99

 

 

£7.59

 

 

 

£45.53

18/35 BACS Cllr. David Rees

(Cllr. D. Rees)

Travel to Planning Course 48 miles @ 0.45 pence LG(FP)A1963s.5 £21.60    
        TOTAL (inc VAT) £1,664.59    

 

N.B. The payee details as shown on Unity Trust Bank’s ‘awaiting authorisation’ list are highlighted in bold for each item.

 

71.3      Financial Checks – Cllrs. Walker & Plummer carried these out after the meeting and all was found to be in order.

71.4      Financial Position – the bank balances and expenditure for the end of the first quarter, as at 30th June, 2018 were noted.

71.5      Payments due in Augustit was resolved to set up a standing order for the Clerk’s pay for the remainder of the year and for payments to be made to Richard Chuter and N.T. Sargent (Complete      Landscape Gardeners) for grass cutting.

71.6      Grant Application – St. Briavels Parochial Church Council (PCC)

An application for a grant of £300 for the repair of the Village clock situated on the Church tower was received from the St. Briavels PCC.  A comment was made that this clock was an asset to the Parish         and of historical note. Cllr. McFarling proposed a grant of (up to) £350 which was seconded by Cllr. Plummer and supported unanimously.

         71.7      Grant Application – St. Briavels Cricket Club

                     An application for a grant of £400 was received for the purchase of cricket equipment to enable the newly formed St. Briavels Cricket Club to start a summer cricket club for local children.  It was   resolved to support this grant as long as receipts are seen and a set of recent accounts. A short    report at the end of the Summer activities to be requested. Proposed: Cllr. Chivers, seconded: Cllr. Hurley and supported by all. Cllr. Hale mentioned the ‘Growing the Community’ fund which could be applied to via County Cllr. Molyneux.

 

  1. DEMENTIA ACTION ALLIANCE (DAA)

The DAA membership form, circulated prior to the meeting, was approved subject to two minor additions; Clerk to forward to Ruth Ward.  Cllr. Walker agreed to be the link person for the Council.  Venues for the    Dementia Awareness Courses to be confirmed.

 

  1. CHILD SAFETY AND PARKING AT THE SCHOOL

The Parish Council had received written representations from the Chair of the School PTA and from the Chair of the School Governors concerning child safety and parking at the school.  Following lengthy discussion,

it was resolved to support the following proposal including the amendments made to 73.3 below shown in italics and a lengthening of one section of the double primrose lines to be shown in the revised document to be appended to the minutes of this meeting.

 

73.1      High Street / B4228 proposal

The Parish Council shall engage actively with Gloucestershire Highways, the Police and other authorities to implement the “double primrose (yellow) lines” suggestion by the school representatives.  These will be placed on both sides of the road (see purple lines at Appendix 1) near the main B4228/High Street junction, where most children cross the road.  This will create a vehicle free zone and improve visibility for parents and children.  Primrose is chosen as a less vivid yellow in keeping with the rural nature of St Briavels.  Nevertheless, primrose lines have the same regulations as double yellow lines. That is, no stopping at any time.  The Parish Council will also ask that there is no time restriction for the primrose lines so that they apply at all times of the day and year.  This is because the junction needs good visibility at all times.  In addition, the Parish Council will engage the Police to encourage motorists not to park within 10 metres of the High Street / B4228 junction.

 

73.2      Bollards

The Parish Council shall engage actively Gloucestershire Highways and related authorities to install bollards on the junction between the High Street and (old) Barrowell Lane (see Appendix 1).  This will stop temporary or long-term parking at this junction.

 

 

73.3      A School Staff Parking Policy

The Parish Council welcomes this initiative and urges the school to investigate ways to provide additional parking for their staff as an immediate priority.  The Parish Council is prepared to support in principle any required planning application to turn the area marked “potential future” on the image below into car parking for the public including school staff subject to review of the planning application.

 

73.4      Enhanced usage of Breakfast Club and walking to school

The Parish Council notes the school’s initiatives to encourage a more staggered drop-off time with the Breakfast Club, and less cars with walking.  Whilst the Parish Council has no influence over these matters, we shall be happy to promote them through the Village News and our website.

 

         N.B. Prior to voting on this matter, Cllrs. Lounds, McFarling and Rees withdrew from the meeting.

         Proposed by Cllr. Chivers, seconded by Cllr. Hurley and supported unanimously.

 

  1. WHITTINGTON CLOSE/FoDDC PLAY AREA

Cllr. McFarling updated the meeting on progress to date and requested an ‘in principle’ approval to seek legal advice regarding the two parcels of land, one belonging to the Guinness Partnership and one to the Forest of   Dean District Council.  He suggested contacting Lisa Adams (formerly Lisa Weaver and a previous Clerk to this Council) now working in a private practice in Ross-on-Wye.  Legal advice is required to look at the terms of both leases and carry out any necessary searches.  Following discussion, it was agreed to explore (up to) a 50-year lease with an option to give notice of 12 months on both sides.  Cllr. McFarling was mandated to investigate this further with initial costs in-between £150 – £200.  To be updated at the September meeting. Proposed: Cllr. McFarling; seconded: Cllr. Clarke and voted all in favour.

 

  1. VILLAGE NEWS ARTICLES

Cllr. Rees proposed that, as a new Parish Council will be elected in May 2019, each month an article be   placed in the Village News to encourage Parishioners to consider standing for election.  He suggested that   beginning with the October edition (submitted by the third Tuesday of September) an article be placed each   month detailing different aspects of being a Parish Councillor.  It was agreed that the Clerk should ask the Returning Officer whether this would be seen as electioneering.

 

  1. REMEMBRANCE SUNDAY – CENTENARY CELEBRATIONS

          Cllr. Plummer provided an update on progress and sought approval for the following items of proposed expenditure which were detailed in the paper circulated before the meeting.

76.1.1   Memorial Bench – of the three metal bench designs, the ‘Lest We Forget” bench featuring poppies and doves of peace was chosen (votes 6:2).  It was resolved to purchase this bench at a cost of £695 plus    carriage of £105 plus VAT = £960.  The bench would need to be insured.

          76.1.2   Siting of the bench – Cllr. Plummer to liaise with the Playing Fields Association regarding siting of the bench.

76.2      Plaque for VC (Lt. Commander Carpenter) – it was resolved to spend up to £400 on the memorial plaque, including the lettering and installation.  Seconded by Cllr. McFarling and supported unanimously.

76.3      Catering Post Remembrance Service – it was resolved to allocate £150 for the catering budget   which would include sandwiches, traybake cakes, tea and coffee.  Seconded by Cllr. Chivers and supported by all.

 

EXTENSION OF MEETING

At 21.30 it was resolved to extend the meeting by no more than 30 minutes.

 

  1. FLY TIPPING/BONFIRE SITE

         Following discussion, it was agreed that:

77.1      Cllr. Chivers would talk to Jill Skidmore/Tessa Charlie informally, regarding the issue of fly- tipping/bonfire site in the corner of the playing fields.

77.2      Cllr. Lounds would bring costs to the September meeting regarding purchase of a sign to be placed in that area.

 

  1. BUS SHELTERS

Cllrs. Lounds & Hurley proposed that the Council consider creating a book-share library/information hub in one, or both of the Village bus shelters as can be seen in Tutshill.  Following discussion, it was agreed that the bus shelter on The Square would be the most suitable for this project which would need to be monitored.  It was suggested that it would be a good idea if Richard Chuter could give it a coat of paint first to brighten

it up.  Seconded by Cllr. Plummer and supported unanimously.

 

  1. LEAD COUNCILLOR REPORTS (where not covered elsewhere on the agenda)

79.1      Finance – Cllr. McFarling – no report.

`         79.2      Governance & Staffing – Cllr. Rees had circulated the Clerk’s Review which had been satisfactory and proposed, as per her contract, that she be moved up a pay scale; from SCP 19 to 20. Seconded by Cllr. McFarling and supported unanimously.

79.3      Footpaths – Cllr. Hurley updated the meeting regarding work in progress including the following:

  • Jeff Wheeler (JW) to provide quotes for two stiles
  • Handrails for the footpath from Lower Road (FSB99) as well work to make the steps equal.
  • FSB23 – Close Turf Farm – JW to check whether this is a PRoW as the farmer denies this; the footpath may need re-routing.
  • The public side of the restricted byway has been cleared.
  • JW is looking into an issue where an electric fence is across a footpath.

79.4      Highways – Cllr. Lounds has chased Brian Watkins to request a diagram for the proposed new layby.

79.5      Planning – Cllr. McFarling – no report.

79.6      Emergency Planning/Snow Warden – Cllr. Walker reminded everyone that there are a number of grit bins in her front yard which need to be installed.

79.7      Cemeteries – Cllr. Rees reported that a complaint had been received regarding a grave that had been hidden by overhanging branches.  He had trimmed these back but this would need to be looked at in the Autumn.

79.8      Assets & Maintenance – Cllr. Chivers – no report.

 

  1. COUNCIL REPRESENTATIVES’ REPORTS

80.1      Playing Fields Association – Cllr. Walker informed members that there had been issues involving children who come to stay at the Castle and how they interact with local children who have felt the need to move away from the play equipment.  Concerns have also been expressed about supervision of these children.  In response to a question regarding the trees by the tennis courts, it was confirmed that the work was part of a long-term plan.

80.2      Charles Lord Denton Almshouses Trust – Cllr. Rees reported that a standpipe had been installed at the allotments.

80.3      Child Safety Working Group – Cllr. Chivers reported that the Working Group is trying to organise an internet security course.

80.4      Farmers’ Market –Cllr. Chivers, having been the Councillor ‘on duty’ at the last market said that it was a worthwhile exercise.  He had spoken to around 12 people and had received good feedback.

 

  1. CORRESPONDENCE REQUIRING ACTION

         81.1      Stowe Hill Quarry (17/0122/FDMAJM) – Cllr. McFarling informed the meeting that both Natural England and the Environment Agency had objected and so was uncertain as to the outcome.

81.2      Cricket Club – Cllr. Chivers reported that a resident had complained about two cricket balls that had hit his property.  Tom Adams will be moving the pitch and will investigate safety nets.

 

  1. MINOR MATTERS INCLUDING INFORMATION RECEIVED BY THE CLERK

82.1      Farmers Market August – can anyone swap with Cllr. Plummer?

82.2      A Bin for Dog Mess at Coldharbour would be a good idea.

82.3      The layby on the way out of the Village towards Coleford is to have a second bin.

 

  1. PUBLIC COMMENT – None

 

  1. ITEMS FOR FUTURE MEETINGS – Actions from Farmers Market written in the book; Village Plan

 

  1. DATES OF FUTURE MEETINGS

 

Dates

2018

Time Meeting Venue Agenda items &

Dispensation requests by:

August   No Meeting    
10th September 18.30 Parish Council Meeting Assembly Rooms 31st August
8th October 18.30 Parish Council Meeting Assembly Rooms 28th September
12th November 18.30 Parish Council Meeting Assembly Rooms 2nd November
December   No Meeting   n/a

NB: 18.30 for viewing of planning applications and talk to parishioners; 19.00 meeting commences.

 

  1. FINANCIAL CHECKS

The following Councillors are required to conduct a financial check by the meeting date shown and report at the following meeting their findings.

Cllrs. Due date
McFarling, Lounds 8th October 2018
Chivers, Hurley 14th January 2019

 

 

Meeting closed 10.00 p.m.