ST BRIAVELS PARISH COUNCIL

MINUTES OF COUNCIL MEETING HELD IN ST BRIAVELS ASSEMBLY ROOMS

ON 8 SEPTEMBER 2014 AT 1900

[These minutes remain in draft form until approved at a subsequent meeting of the Council]

PRESENT

Cllrs Carss (Chairman), Chivers, Bird, McFarling, Bensted, Walker, Joyce & Thomas.

District Councillor Terry Hale and 1 member of the public

177       APOLOGIES

Apologies were received from Cllr Rees and accepted by the meeting

 

178       DECLARATION OF INTERESTS

Cllr Chivers declared an interest in respect of item 9.5 as a neighbour of the applicant

Cllrs Joyce and Bensted an Other Interest in item 9.4 as trustees of the Assembly Rooms

 

179       DISPENSATIONS         

None

 

180       MINUTES OF MEETING HELD 14 JULY 2014

It was resolved that the minutes be approved and they were signed by the Chairman.

 

181       MATTERS ARISING NOT COVERED ELSEWHERE ON THE AGENDA

181.1    Re: 14/4.86 an estimate for the refurbishment of the gates is awaited and the application will be submitted as soon as this is received

 

181.2    Re: 14/5.111.1 a meeting with the Playing Fields Committee will be arranged shortly to progress this matter

 

181.3    Re: 14/5.113 it was agreed that a leaflet inviting volunteers to assist with emergency planning should be delivered to every house in the parish

 

181.4    Re: 14/5.116 there being no plans by other groups in the parish to mark the centenary it was resolved that plans be made for a service to be held at the flagpole on 11 November

 

181.5    Re: 14/7/152.2 Cllr Chivers submitted a letter to the Welsh Select Committee in support of Action 4 Our Care

 

181.6    Re: 14/7.157 an Armed Services Day flag has now been purchased

 

181.7    Re: 14/7.163.3 Councillors wished to record their thanks to the Village News for printing the quarry newsletters at no cost to the Parish Council

 

181.8    Re: 14/7.169.2 statements have been provided to the clerk and the application to Land Registry can now be submitted

 

182       PUBLIC QUESTIONS

None

 

183       REPORT FROM COUNTY COUNCILLOR 

Not in attendance

 

184       REPORT FROM DISTRICT COUNCILLORS

Cllr Thomas – None

Cllr Hale advised that the refurbishment of the swimming pool at Cinderford Leisure Centre was now underway.

 

185       PLANNING

            FODDC applications received:

 

LPA Ref / applicant

Location

Proposal

Response

185.1 P1146/14/FUL St Briavels: Jasmine House, East Street Change of use of shop to living accommodation, including extensions and alterations

 

No objection
185.2 14/0077/FDMAJM St Briavels: Clearwell Quarry, Stowe Green Proposed timber, acoustic, screen fence 2.85 metres high mounted on galvanised steel posts at 3 metres and set into concrete bases

 

Object – comments as per letter dated 20 August
185.3 P1365/14/TCA St Briavels: The Green House, High Street Removal of 1 x dead Laburnum, 1 x Holly tree and 1 x Sorbus tree No objection
185.4 P1367/14/TCA St Briavels: 2 Townsend Cottages, East Street Crown reduction of 1 x Willow tree by 25% at 2 Townsend Cottages No objection but due to the likelihood of the tree causing damage to the Assembly Rooms the Parish Council would like to see the tree removed and replaced with a less evasive species
185.5 P1382/14/TPO St Briavels: Norwethel, Lower Road Fell 3 x Sycamore trees covered by Group G6 of TPO23 No objection
185.6 P1384/14/FUL St Briavels: Victuals Grove, Lower Meend Installation of external render/insulation system and single storey front extension along with associated works No objection

 

186       FINANCE

186.1    ACCOUNTS FOR PAYMENT:  it was resolved that the following accounts be paid:

Inv

Ref

Chq

No

Payee

Purpose

Auth

Amount

VAT

Cheque value

14/33 001389 Grant Thornton External auditor’s fee LGA 1972 s.111

200.00

40.00

240.00

14/34 300001 N T Sargent Grass Cutting (July) LGA 1972 s.214(6)

450.00

450.00

14/35 300002 L J Weaver Salary

Travel

Allowances (Aug)

Expenses

LGA 1972 s.112(2)

LG(FP)A 1963 s.5

LG(FP)A 1963 s.5

LGA 1972 s.111

424.15

19.80

26.00

16.98

486.93

14/36 300003 HMRC Deductions (Aug) LGA 1972 s.112(2)

 

106.00

106.00

14/37 300004 GAPTC Local Councils EXPLAINED (book) LGA 1972 s.111

49.99

49.99

14/38 300005 SBAR Hall hire (08.09.14) LGA 1972 s.134(4)

22.50

22.50

14/39 300006 Kantara Ltd Website hosting and name renewal LGA 1972 s.142

139.00

27.80

166.80

14/40 300007 N T Sargent Grass cutting (August) LGA 1972 s.214(6)

284.00

284.00

TOTALS

1,738.42

637.80

2,376.22

 

186.2    The clerk presented the bank reconciliations for June and July.  The August bank reconciliation will be sent to all councillors by email as soon as all bank statements have been received

 

186.3    Both the deposit and current accounts with Unity Trust Bank are now open.  The deposit account with Lloyds Bank has now been closed and the balance of funds in the Lloyds Bank current account will be transferred shortly

 

186.4    It was resolved to vire £134 from the Other Admin budget to Audit to cover the increase in external auditor’s fees for 2013/14

 

187       ANNUAL REVIEW OF COUNCIL POLICIES

187.1    Standing Orders:  delete standing order 1(m) and clerk to report to the next meeting regarding the recent changes introduced by the Openness of Local Government Regulations 2014

Action 14/9.187.1– New

Clerk

187.2    Financial Regulations:  Cllr McFarling explained that the NALC Draft Financial Regulations are expected to be updated shortly to reflect changes introduced by the new Governance and Accountability Guide published earlier this year.  It was resolved that the current Financial Regulations remain unchanged and be reviewed further once the NALC revised draft has been issued

 

187.3    Cllr Chivers presented the draft Sub-Committees, Training and Disciplinary policies and it was resolved to adopt these

 

187.4    It was resolved that the following polices remain unchanged: Code of Conduct, Complaints, Risk Assessment, Data Protection, Community Engagement

 

187.5    It was resolved that the following polices be amended:

Powers and Duties:                   add an introduction to explain the aims of the policy

Freedom of Information:            clerk’s details to be updated

 

187.6    Clerk to collate all policies as revised and issue to all councillors.  Cllr Chivers to upload all policies to the website

Action 14/9.187.6– New

Clerk and Cllr Chivers

188       FOREST OF DEAN ALLOCATIONS PLAN

188.1    After some discussion it was resolved that the Parish Council should respond to the consultation in the following terms:

(a)        the reference to the village shop should be removed;

(b)        the term ‘sustainable development’ should be removed as there are no examples to show how development will be made sustainable

 

188.2    There was some discussion regarding the decision by the Planning Inspectorate to grant permission for two properties to be built in St Annes Way, outside the settlement boundary.  The decision was based on an assumption that the settlement boundary would change and this was incorrect.  It was resolved to write to the Planning Inspectorate to express concern about this decision

Action 14/9.188.2– New

Clerk

189       DOG CONTROL ORDER

Councillors discussed the fact that dogs could be excluded from the football pitch area and the area around the play equipment rather than from the playing fields as a whole.  Dogs should be allowed on leads in the area adjacent to the memorial gates so parishioners with dogs can tie them up in a safe area whilst their children use the facilities. Cllr Bird agreed to discuss this with the Playing Fields Committee before a decision is made as to the request to be submitted to the District Council.

Action 14/9.189 New

Cllr Bird

190       REVIEW OF POLLING DISTRICTS

After some consideration of the cost of the hire of the McKenzie Hall and the number of electors in the parish who use it for voting, it was resolved to support the current arrangements.

 

191       PARISH HANDYMAN

It was resolved to write to the St Briavels Wind Turbine Community Fund seeking a grant of £1,000 per annum to fund the cost of a parish handyman

Action 14/9.191 New

Cllr Carss

 

 

192       GRCC VILLAGE OF THE YEAR

Judging took place on 22 August and the awards ceremony will be held on 10 September when the winners will be announced.  The Parish Council wished to record it’s thank to Karen Cockfield and Cllr Carss who put the application together for St Briavels and all those who contributed to making the day such a success.

 

193       EMERGENCY PLANNING

It was agreed that the leaflet referred to in minute 181 could be a Parish Council newsletter also requesting details of suggested jobs for the parish handyman and providing details for grit bins and winter resilience.  Clerk to collate all articles and create a newsletter for approval at the next meeting.

Action 14/9.193 – New

Clerk

194       TREE IN CHURCHYARD

It was agreed that the clerk would carry out some research to determine who is liable for maintenance issues relating to the churchyard.

Action 14/9.194 – New

Clerk

195       LEAD COUNCILLOR REPORTS

195.1 Finance Cllr McFarling reported that income and expenditure is on target under all budget headings with the exception audit
195.2 Governance None
195.3 Staffing None
195.4 Footpaths None
195.5 Highways It was agreed to invite Local Highways Manager Brian Watkins back to a meeting to provide an update
195.6 Planning None
195.7 Cemeteries None
195.8 Amenities Cllrs Carss and Bird will be reviewing and photographing all items listed on the asset register and any recommendations for updating the register will be discussed at the next meeting
195.9 Parish Plan None
195.10 Village Shop There are 7 new volunteers on the Working Group and a further meeting will be arranged shortly

196       CORRESPONDENCE REQUIRING ACTION

            It was agreed that Cllr Joyce would attend the Local Transport Workshop being hosted by Gloucestershire County Council

197       MINOR MATTERS

197.1    Clerk to chase progress on the Fields In Trust application

Action 14/9.197.1– New

Clerk

197.2    Clerk to write to Royal Mail regarding the repainting of the post box on Bream Road

 

197.3    Councillors congratulated the Playing Fields Committee for their work in securing the new play equipment for the playing fields

 

198       PUBLIC COMMENT

None

 

199       ITEMS FOR FUTURE MEETINGS

Oct

Remembrance Day arrangements

 

200       INTERNAL FINANCE CHECKS

13 October Cllr Walker
12 January Cllr Joyce
9 March Cllr Bird

201       DATES OF FUTURE MEETINGS

Date

Time

Meeting

Venue

Final date for:

 

 

 

 

Agenda

Items

Dispensation requests

13 Oct

19:00 Monthly Parish Meeting Assembly Rooms 3 October 10 October

10 Nov

19:00 Monthly Parish Meeting Assembly Rooms 31 October 7 November

12 Jan

19:00 Monthly Parish Meeting Assembly Rooms 2 January 9 January

 

The meeting closed at 21:07