St. Briavels Parish Council

         Minutes of the Parish Council Meeting held on 8th April, 2019  in the Assembly Rooms, St. Briavels at 7:00 p.m.

 

PRESENT

Cllrs. Chivers (Chairman), Clarke, Hurley, McFarling and Walker.

 

IN ATTENDANCE

County Councillor Molyneux, District Councillor Hale (8.25 p.m.), Clerk and two members of the public.

 

  1. APOLOGIES

It was resolved to accept apologies from Cllrs. Joyce and Rees.

 

  1. DECLARATIONS OF INTEREST

Item 244.2 – Accounts for payment.

Cllr. Hurley – payment to SBAR (19/01) and travel expenses (19/03).

 

  1. DISPENSATIONS

No requests received.

 

  1. MINUTES OF PREVIOUS MEETING

It was resolved to adopt, as a true record, the minutes of the Parish Council meeting held on  11th March, 2019 subject to a minor amendment and the addition of an action for the Clerk to find out the correct guidelines for disposing of dog waste in general bins.  The amended version to be circulated.

 

  1. PUBLIC QUESTIONS

None received.

 

  1. 240. PLANNING

         The following planning applications received from Forest of Dean District Council were considered.

                       

  LPA Ref / applicant Location Proposal
240.1 P0411/19/FUL

Mr. T. Slater

Landfall, The Common, Brockweir Erection of a double garage with associated works.  Demolition of existing garage. (Revised scheme).

No comment.

240.2 P0095/19/FUL

K. Hilton

Land west of The Patch, Hollywell Lane, Brockweir Change of use of building to personal storage and proposed alterations to enclose the front of the building.  (Part retrospective). No objection.
240.3 P0432/19/FUL

Mrs. P. Parry

Dunromin, East Street, St. Briavels Erection of detached single garage with associated works.

Application supported.

240.4 P0373/19/AG

 

Hill Farm, Brockweir

Application for determination as to whether prior approval is required for further details.

Prior notification for the erection of a barn for storage of agricultural machinery.

Object on the grounds that its size is incongruous with the area in which is sits; possibly AONB.

240.5 P0480/19/FUL Mount Pleasant House, Parawell Lane, Bream Erection of a steel portal from agricultural barn on a hardcore pad with track from access gate.

Application supported.

 

  1. ONGOING ACTIONS

         To receive reports on the following ongoing actions:

 

Minute & Date: Delegated to Details: Status:
96.5 Sept 2017 Cllr. Hurley Three Posts Lane – details will be provided when the work has been scheduled for this path and two others. Ongoing – still no information.
10 May 2018 Cllr. Hurley Grievance and Health & Safety Policies in progress and first draft of Community Engagement to be circulated. Ongoing
178.1 Jan ‘19 Cllr. Hurley

Clerk

Community Calendar – information to be placed on the new notice board in the bus shelter. Complete – notice board installed and poster to let people know to contact the Clerk if they wish to display information.
178.2 Jan ‘19 Cllr. Clarke Streetlighting – talk to Brian Watkins. Ongoing
179.1 Jan ‘19 Cllrs. McFarling and Walker Whittington Close signage – installed. Complete
180.7 Jan’19 Cllr. Rees Cemeteries – following a meeting of available Councillors, Cllr. McFarling had circulated a paper detailing work to be carried out; much of which could be undertaken by the Village Handyman. Ongoing – noted that RC had cleared and tidied up the children’s grave area.
200 Feb ‘19 Cllr. Hurley

 

Litter Picker – bring more information a future meeting. Ongoing
203 Feb ‘19 Cllr. Chivers

All

Clerk

Get-together – any ideas/suggestions to be sent to Cllr. Chivers.

Clerk to write to all the organisations to remind them about the Get-together.

Closed  – see agenda item 248
204.8 Feb ‘19 Clerk Letter to Castle Manager + photos re. bins.  Response read out.  Follow up in a positive way and find out what the Council can do to help. Ongoing – Clerk e-mailed Castle Manager; awaiting response.
207.3 Feb ‘19 Cllr. Hurley Speak to Brian Watkins regarding the possibility of limiting parking to cars only when the three new spaces are created on implementation of the B4228 safety measures. Ongoing – organise another meeting with Brian Watkins and invite other Councillors to attend if free to do so; towards the end of April.
March ‘19 Clerk Letter to Mrs. Plummer thanking her for her contribution to the PC’s work. Complete
221.6 March ‘19 Cllr. McFarling

Clerk

Planning application for container to be sited in the Pavilion car Park. Complete – pre-application advice received; notified JS that PP is not required.
222 March ‘19 Cllr. McFarling

Chivers

Whittington Close/Play Area – Project costs to April meeting. Ongoing – see item 245.
223 March ‘19 Clerk Repair of playing fields boundary wall – contact FoDDC to obtain a quote from list of recommended contractors. See item 246
227.3 March ‘19 Clerk/Cllr. Hurley Letter to Jeff Wheeler and his team re. installation of kissing gates etc. at Cinder Hill Farm. Ongoing – Clerk to draft.
229 March ‘19 Clerk Respond to items of correspondence as agreed. Ongoing re. first aid courses.
229.1 March ‘19 Clerk Contact Rachel Capon at F0DDC to find outthe correct guidelines for disposing of dog waste. New Action
245 April ‘19 Clerk Whittington Close/Play Area – receive draft leases and liaise with the solicitor. New Action
246 April ‘19 Clerk Playing Field Wall – notify successful contractor of award of contract. New Action
248 April ‘19 Cllr. Chivers

Cllr. Walker

Clerk

Get-together – spreadsheet to Cllrs.

Contact JS re. catering for the event.

Letters to organisations/poster for notice boards etc.

New Action
249 April ‘19 Chairman/Lead Councillors Annual Report/Newsletter – information to Clerk by 26th April. New Action
250 April ‘19 Cllr. Clarke

 

Clerk

Protection of Personnel & Property – article for Village News.

Speak to Sgt. Burns.

New Action
253.3 April ‘19 Cllr. Walker Centenary Field Day – talk to Playing Fields Committee re. an event. New Action
253.4 April ‘19 Clerk Growing Healthy Communities – find out more information. New Action
256 April ‘19 Cllr. Chivers/ Cllr. Walker Carnival – Cllr. Chivers to book a stand and Cllr. Walker to come up with some ideas. New Action

 

  1. REPORT FROM COUNTY COUNCILLOR

County Councillor Molyneux reported on the new arrangements for scrutiny of Gloucestershire CC social care and its partners which would be starting in May, 2019 and reviewed in twelve month’s time.

 

  1. REPORTS FROM DISTRICT COUNCILLORS

          District Councillor McFarling reported that the number of District Councillors was being reduced from 48 to 38 and the FoDDC was urging residents to use their vote.  With regards to the work of The Cabinet, this was winding down in readiness for the new Council.  The FoDDC Planning Committee would be considering the application from Clearwell Farm on 9th April, 2019 and it was noted that the Case Officer was recommending approval.

 

  1. FINANCE

244.1    The following accounts paid as approved at the last meeting were noted:

 

Inv

ref

Chq

no

Payee Purpose Auth Amount VAT Total
18/78 BACS St. Briavels Assembly Rooms Room Hire x 1

 

LGA 1972s.111 £33.00

 

  £33.00

 

18/79 S/O

BACS

Ursula Deighton

 

Clerk (February) Salary

Travel (38.8 miles)

Office Allowance

Telephone/IT

LGA 1972s.112(2)

LG(FP)A1963s.5

LG(FP)A1963s.5

LG(FP)A1963s.5

 

£515.05

£17.46

£104.00

£60.00

  £515.05

 

 

£181.46

18/80 BACS The Forest of Dean & Wye Valley Review Public notices re. Wall Repair in The Review. LGA 1972s.111 £80.00

 

 

£16.00 £96.00

 

18/81 Cheque FoDDC Garden Waste Licences

x 3

Litter Act 1963 Ss5,6 £96.00

 

  £96.00
18/82 BACS Jamie Morris 31/01/19 – collection of grit from Cannop and topping up bins.

Time – 2.5 hours

Mileage – 19.2 miles

LGA 1972 s.137  

 

 

£25.00

£8.64

   

 

 

 

£33.64

18/83 BACS SB Cricket Club Purchase of ball stop net and post system. LG(MP)A 1976 s.19(3) £1,250.00    
18/84 BACS SB Football Club Contribution to cost of new goal posts. LG(MP)A 1976 s.19(3) £600.00    
18/85 BACS SLCC Glos Community Engagement Training (Cllr. Hurley) LGA 1972s.111 £37.50    
        TOTAL (inc VAT) £2,842.65    

 

         244.2    The following accounts were approved for payment:

 

Inv

ref

Chq

no

Payee Purpose Auth Amount VAT Total
19/01 BACS St. Briavels Assembly Rooms Room Hire x 1

 

LGA 1972s.111 £33.00

 

   
19/02 S/O

BACS

Ursula Deighton

 

Clerk (March) Salary

Travel (56.6 miles)

LGA 1972s.112(2)

LG(FP)A1963s.5

£515.05

£25.47

   
19/03 BACS Cllr. Hurley Travel to SLCC training

57 miles

LGA 1972 s.174 £25.65    
19/04 BACS GAPTC Annual Subscription LGA 1972 s.143 £346.02 *

 

   
19/05 BACS C. M. Packham PAYE Admin Service 2019/2020 LGA 1972s.112(5) £60.00    
19/06 BACS Complete Landscape Gardeners Grass cutting for March LGA 1972s. 214 £488.00    
        TOTAL (inc VAT) £1,493.19    

         * N.B. incorrect figure (£341.72) included on the agenda.

        

         244.3    Financial Checks

                     No problems were found with the financial checks undertaken by Cllrs. Rees and Clarke.

244.4    End of Year Figures – 2018/19

It was resolved to accept the following end of year figures:

244.4.1   Bank Reconciliation to end of March, 2019.

244.4.2   Receipts & Payments to 31st March, 2019.

244.4.3   Final Accounts for 01/04/2018 – 31/03/2019.

244.5    Pay Increase for Village Handyman

            It was resolved to formally approve the increase in pay for the Village Handyman as recommended at  the budgeting meeting, i.e., a 5% increase to £10.50/ph.

 

  1. WHITTINGTON CLOSE/PLAY AREA

         245.1    Cllr. Chivers highlighted the following costs as set out in the paper circulated before the meeting (included as an appendix to these minutes):

a) One-off, i.e., initial set-up cost being in the region of £2,405.

b) Estimated annual running costs of £3362 p.a. which included, but not exclusively,  an amount to be set aside to replace equipment, grass cutting, maintenance and safety inspection fees.

 

With regards to each of the leases, it was agreed that the notice period on either side should be two years with the term of the leases being set at 25 years and a clause added to the FoDDC lease that would enable the Parish Council to purchase the land during the term of the lease, should it wish to do so.

 

         245.2    It was resolved to agree in principle “that following consideration of the costs and responsibilities in leasing both pieces of land for the purposes of providing an enhanced local play area, this Council will instruct the solicitor (upon receipt of the draft lease from the Guinness Partnership) to bring the leases to this Council for signing.”  Proposed by Cllr. Chivers, seconded by Cllr. Walker and supported unanimously.

 

Cllr. Chivers thanked Cllr. McFarling and the Clerk for their help with this item.

 

  1. REPAIR OF THE PLAYING FIELD WALL

After consideration of the four quotes received, it was resolved to approve Contractor A at a total cost of £15,297 (no VAT charged) to repair the Playing Field wall as per the specification.  Proposed: Cllr. Chivers,  seconded: Cllr. Hurley and supported by the majority of Councillors with one abstention. Contractor A was then revealed as being P. J. Adams & Son from St. Briavels.

 

  1. COMMUNITY ENGAGEMENT

Cllr. Hurley provided feedback following his attendance at an SLCC event – “Parish Councils – The Joys and Pitfalls of Community Engagement”.  He said that he would circulate useful information gleaned from this event as well as the latest version of the Key Document 9 – Community Engagement.

 

  1. ST. BRIAVELS GET TOGETHER

          Cllr. Chivers outlined his proposals for the annual Get-together which he had circulated prior to the meeting.

          He said that he would send around a spreadsheet with names highlighted for Councillors to contact a number of organisations each.  Cllr. Walker agreed to speak to Jill Skidmore to see whether she would be prepared to produce a buffet for around 40 people at a cost of £5.00/per person.

 

  1. ANNUAL REPORT/NEWSLETTER – 2018/19 – Clerk

          The Clerk requested Chairman’s/Lead Councillor reports by Friday, 26th April, 2019.  The Clerk to find out the cost of using Royal Mail to deliver this publication.

 

  1. PROTECTION OF PERSONNEL & PROPERTY

          Cllr. Clarke informed the meeting of several incidences of acid attacks on parishioners’ vehicles over a period of time; the most recent being just a couple of weeks ago.  He also said that there had been threats of violence made to individuals and their families.

 

Following discussion, it was agreed that the Parish Council’s condemnation of these serious acts of violence should be included in an article for Village News together with advice on who to contact with information that may help the Police with their investigations.  Cllr. Clarke said that he would write the main article for Village News which he would circulate to his fellow Councillors for approval.  The Clerk would refer to this article in the monthly report of the meeting and would also contact Sergeant Burns to find out if there was anything else the Parish Council could do to assist in this matter.  Proposed: Cllr. Clarke; seconded: Cllr. McFarling and supported unanimously.

         

  1. LEAD COUNCILLOR REPORTS (where not covered elsewhere on the agenda)

251.1    Finance – Cllr. McFarling – nothing further to report.

`         251.2    Governance & Staffing – Cllr. Rees had circulated the Clerk’s appraisal and recommendation regarding a pay rise which would be considered at the next meeting in confidence.

251.3    Footpaths – Cllr. Hurley reported that he would be contacting Jeff Wheeler regarding one footpath, which has been blocked off and not signposted, to find out whether it is indeed a footpath.

251.4    Highways – Cllr. Hurley informed the meeting that a new waste bin had been installed at Cold Harbour.  Also, that Brian Watkins is aware of the need for a sign on Hudnalls Loop to indicate the last point at which 15T vehicles may reverse/turn around.

251.5    Planning – Cllr. McFarling – no report.

251.6    Emergency Planning/Snow Warden – Cllr. Walker reported that Amey had recently piled up the grit bins to maximum capacity!

251.7    Cemeteries – Cllr. Rees – not present.

251.8    Assets & Maintenance – Cllr. Chivers reported that Richard Chuter had started work again and had cleared and tidied the children’s area of the Cemetery and The Tump.

 

EXTENSION OF THE MEETING

At 9.30 p.m. it was resolved to extend the meeting by no more than 30 minutes.

 

  1. COUNCIL REPRESENTATIVES’ REPORTS

252.1    Playing Fields Association – Cllr. Walker – no report.

252.2    Charles Lord Denton Almshouses Trust – Cllr. Rees – not present.

252.3    Child Safety Working Group – Cllr. Chivers – no report.

252.4    Farmers’ Market – Cllr. Hurley reported that the only comment requiring action was a footpath issue.  Cllr. Chivers said that he would check his availability to attend the next Farmers Market on 4th May.

 

  1. CORRESPONDENCE REQUIRING ACTION

         253.1    A new way for your Highways – the receipt of this document which detailed a new way of working from 1st April, 2019, was noted.

253.2    Defra African Swine Fever & Wild Boar in the Forest of Dean – the Council agreed that it would be happy to display an information poster regarding this issue on each of its notice boards.

253.3    Centenary Field Day, 19th July, 2019 – it was agreed to discuss this at the next meeting and in the meantime to ask the Playing Fields Association if it would like to get involved.

PMN:  Cllr. Walker volunteered to take the lead on this and to continue to help the Parish Council if she was not elected in May.

253.4    Growing Healthy Communities – it was agreed that the Clerk should find out some more information regarding this project, such as more detailed costings.

 

  1. MINOR MATTERS INCLUDING INFORMATION RECEIVED BY THE CLERK (No action required)

254.1    Pudding Club – noted information regarding a new project in St. Briavels for and by local people of all ages.

254.2    Walk for Parkinson’s – Cotswolds – leaflet passed to Cllr. Hurley for display in the Assembly Rooms.

  1. PUBLIC COMMENT – none.

 

  1. ITEMS FOR FUTURE MEETINGS – attendance at the Carnival; Cllr. Chivers to book a stand and Cllr. Walker to come up with some ideas for the day.

 

  1. DATES OF FUTURE MEETINGS

 

Dates

2019

Time Meeting Venue Agenda items &

Dispensation requests by:

2nd May   Parish Council Elections    
13th May 18.30 Annual PC Meeting followed by PC Meeting Assembly Rooms 3rd May
22nd May 18.00 Parish Get-together The Pavilion  
10th June 18.30 Parish Council Meeting Assembly Rooms 31st May
8th July 18.30 Parish Council Meeting Assembly Rooms 28th June
August   No Meeting    
9th September 18.30 Parish Council Meeting Assembly Rooms 30th August
14th October 18.30 Parish Council Meeting Assembly Rooms 4th October
11th November 18.30 Parish Council Meeting Assembly Rooms 1st November
December   No Meeting    

 

NB: 6.30 p.m. for viewing of planning applications and talk to parishioners; 7.00 p.m. meeting commences.

 

Meeting closed at 9.25 p.m.