St. Briavels Parish Council

         Minutes of the Parish Council Meeting held on 14th January, 2019  in the Assembly Rooms, St. Briavels at 7:00 p.m.

 

PRESENT

Cllrs. Chivers (Chairman), Clarke, Hurley, McFarling, Rees and Walker.

 

IN ATTENDANCE

County Cllr. Molyneux, District Cllr. Hale, Clerk, 1 member of the public.

 

  1. APOLOGIES

It was resolved to accept apologies from Cllrs. Joyce and Plummer. Also, apologies received from Jason   Griffiths who was due to attend for item 167.

The Chairman reported with sadness that Cllr. Lounds has resigned from the Parish Council with immediate effect.  It was agreed that the Clerk should write to thank him as he had worked tirelessly and achieved much since joining the Parish Council.

 

  1. DECLARATIONS OF INTEREST

Item 173.3 – Accounts for payment.

Cllr. Hurley – payment to SBAR (18/69); Cllr. Walker – reimbursement for Christmas lights expenditure (18/72).

 

  1. DISPENSATIONS

A dispensation was requested by Cllr. McFarling and granted by the Clerk regarding agenda item 167 (Reading the Forest – Grant Application) to enable him to speak to this item but not to vote.  (Cllr. McFarling is Chairman of Foresters’ Forest Programme Board.)

 

  1. MINUTES OF PREVIOUS MEETING

It was resolved to adopt, as a true record, the minutes of the Parish Council meeting held on

12th November, 2018.  It was noted that item 149.3 should read “peppercorn rents” and not “peppercorn rates”.

 

  1. DEMENTIA ACTION ALLIANCE

         The Chairman reported that the event attended by some Councillors in December had been informative; an excellent event which he recommended highly.  It was resolved that Cllr. Hurley would liaise with Cllr. Walker regarding organising another session.

 

  1. PUBLIC QUESTIONS

A member of the public commented on documents concerning Common Land that he owned and that the Parish Council also had these documents.

                       

  1. READING THE FOREST – GRANT APPLICATION

         A grant request from the University of Gloucestershire for £500 to contribute to the costs of a project called ‘Reading the Forest’ was considered.  The project is a follow up to the ‘A Fortunate Man’ exhibition and film about renowned St. Briavels doctor, Dr. Eskell, which was a real success.  It is expected that this project will be of interest to parishioners and may attract visitors to the Village as the exhibition will be located at the Assembly Rooms.  It was resolved to support this grant application given the direct connection to St. Briavels and the interest shown for the initial film and exhibition.  Proposed: Cllr. Chivers; Seconded:  Cllr. Hurley and supported unanimously.

 

  1. PLANNING

         FOREST OF DEAN DISTRICT COUNCIL – Applications received and responded to during November and December were noted.

                       

  LPA Ref / applicant Location Proposal
169.1 P1782/18/FUL

Mrs. C. Blackwell

Field off Lower Road,

St. Briavels

Construction of new vehicular and gate access onto field.

Objection raised to destruction of 3m of mature hedgerow.

169.2 P1823/18/TCA

Mr. M. Pagnamenta

Church Farm, Mork Road,

St. Briavels

Remove x 1 Crack Willow tree

No objections.

169.3 P1851/18/FUL

Mr. J. Cooke

Dragons, St. Anne’s Way,

St. Briavels

Erection of a replacement conservatory.

No objections.

 

        

         PLANNING – FOREST OF DEAN DISTRICT COUNCIL – the following applications were considered.

                       

  LPA Ref / applicant Location Proposal
169.4 P1331/18/FUL and

P1332/18/LBC

Mr. & Mrs. Eveleigh

Ashfield House, High Street,

St. Briavels

Erection of a block render and stone paint wall in the rear garden including the repositioning of aerial and boiler flue. (Retrospective). Erection of gates to the rear of the property.

No objection.

 

 

  1. ONGOING ACTIONS

         To receive reports on the following ongoing actions:

 

Minute & Date: Delegated to Details: Status:
96.5 Sept 2017 Cllr. Hurley Three Posts Lane – details will be provided when the work has been scheduled for this path and two others. Ongoing – date to be notified.
131 Oct 2017 Cllrs. Walker & Lounds Christmas lights – a committee is to be set up for the 2019 lights.  Feedback regarding the lights had been good.  The Council thanked Cllr. Walker and Mr. Walker for their hard work in organising this. Complete
10 May 2018 Cllrs. Hurley & Plummer Grievance Policy, Health & Safety Policy and Community Engagement to be reviewed/overhauled. Ongoing
98 Sept ‘18 Clerk

 

 

 

Whittington Close/Play area – obtain second quote for legal work upon receipt of draft terms of the Guinness Partnership lease. Ongoing
125 Oct ‘18 Clerk Community Orchard – write to Playing Fields Committee. Complete
174 Jan ‘19 Clerk Re. Budget – Pay scales to Cllr. Rees New Action
175 Jan ‘19 Clerk Whittington Close Play Area – contact Fiona Stoke (Guinness) re. period of notice, New Action
176 Jan ‘19 Clerk plus a Cllr. Grass cutting quotations – open after 31st January and present to Feb. meeting. New Action
177 Jan ‘19 Clerk Repair of Boundary Wall – place advert in The Review, New Action
178.1 Jan ‘19 All Community Calendar – give this idea some thought as to how it might work. New Action
178.2 Jan ‘19 Cllr. Clarke Streetlighting – report findings of survey. New Action
179.1 Jan ‘19 Cllrs. McFarling and Walker Whittington Close signage. New Action
179.2 Jan ‘19 Clerk Whittington Close – poor heating system – write to Guinness Partnership. New Action
180.7 Jan’19 Cllr. Rees Cemeteries – location of cremated remains and quote for removal of ramp. New Action

 

 

 

  1. REPORT FROM COUNTY COUNCILLOR

          Cllr. Molyneux reported on the following issues:

  1. i) the County Council budget for 2019/20 was being set with an increase of just under 5% (maximum allowable).
  2. ii) budget scrutiny had highlighted the importance of being mindful of the impact on other service areas when reducing funds or closing services.

iii)  Gloucestershire County Council is working with Ofsted to improve child services.

  1. iv) Fastershire – this issue is something that he is following up.

 

  1. REPORT FROM DISTRICT COUNCILLORS

          Cllr. McFarling reported that the District Council budget was set to increase by 2.99% to ensure that important services are protected and delivered.  With regards to the Five Acres site, the Council is waiting for Homes England to sign the appropriate paperwork.

 

  1. FINANCE

           173.1   The following accounts paid as approved at the last meeting were noted:

        

Inv

ref

Chq

no

Payee Purpose Auth Amount VAT Total
18/55 BACS St. Briavels Assembly Rooms (SBAR) Room Hire x 1 LGA 1972s.111 £33.00    
18/56 300212 The Royal British Legion Poppy Appeal 1 x VC Wreath

1 x Type C Wreath

1 x Donation

LGA 1972s.137 £50.00

£18.50

£11.50

   

 

£80.00

18/57 S/O

BACS

Ursula Deighton

(Mrs U J Deighton)

Clerk (October) Salary

Travel (October)

LGA 1972s.112(2)

LG(FP)A1963s.5

£515.05

£26.82

   
18/58 BACS Richard Chuter

(R. Chuter)

Village Handyman (October – 13.5 hours) LGA 1972s.137 £135.00    
18/59 BACS Cllr. Lounds

Bus shelter project

2 x pots @ £29.99

2 x plants £25.98

1 x bag compost £6.99

LGA 1972s.137 £77.46 £15.49 £92.95
18/60 BACS GAPTC Planning Applications Training (Clerk) LGA 1972s.111 £50.00    
18/61 BACS M. E. Damsell VC Memorial LGA 1972s.137 £440.00 £88.00 £528.00
18/62 BACS Cllr. Walker Catering for WW1 Centenary celebration LGA 1972s.137 £54.00    
18/63 BACS Parish Online Annual Subscription LGA 1972s. 143 £35.00 £7.00 £42.00
18/64 300213 Playing Fields Cttee Pavilion Hire LGA 1972s.111 £40.00    
        TOTAL (inc VAT) £1,596.82    

 

         173.2    The following accounts paid since the last meeting were noted:

 

Inv

ref

Chq

no

Payee Purpose Auth Amount VAT Total
18/65 BACS Richard Chuter

(R. Chuter)

Village Handyman (November – 11.5 hours) LGA 1972s.137 £115.00    
18/66 BACS N.T. Sargent

(CompLandscape

Gdns)

Grass Cutting LGA 1972s.214 £388.00    
18/67 BACS ARH Electricals Installation of external socket at The George LGA 1972s.214 £195.00    
18/68 S/O Ursula Deighton Clerk (November) Salary LGA 1972s.112(2) £515.05    
        TOTAL (inc VAT) £1,213.05    

 

173.3    It was resolved to approve the following accounts for payment.

 

Inv

ref

Chq

no

Payee Purpose Auth Amount VAT Total
18/69 BACS St. Briavels Assembly Rooms (SBAR) Room Hire x 1

Room Hire following Dementia session

LGA 1972s.111 £33.00

£16.50

   

£49.50

18/70 S/O

 

Ursula Deighton

(Mrs U J Deighton)

Clerk (December) Salary

 

LGA 1972s.112(2)

 

£515.05

 

   
18/71 BACS Richard Chuter

(R. Chuter)

Village Handyman (December – 6.5 hours) LGA 1972s.137 £65.00    
18/72 BACS Cllr. Walker

 

2 Socket, 15 metre, waterproof case reel

Cable ties

LGA 1972s.137 £32.99

 

£1.88

   

 

£34.87

        TOTAL (inc VAT) £664.42    

 

         N.B.      Those Councillors with a declared interest, ‘sat out’ for the items pertaining to their interest.

 

         173.4    Financial Checks – Cllrs. Chivers and Hurley confirmed that all was in order.  Cllr. Hurley added that there was a clear audit trail and the files were neat, organised and annotated clearly.

 

         173.5    Financial Position at End of 3rd Quarter

Cllr. McFarling presented the bank reconciliation and receipts and payments schedule as at the end of the third quarter which were noted.

 

  1. DRAFT BUDGET 2019/2020

         It was resolved to accept the budget for 2019/2020 and to request a precept of £24,240 which is a 0% increase on 2018/2019.  Proposed: Cllr. McFarling; seconded: Cllr. Clarke and supported unanimously.

 

The Clerk was asked to forward the NALC pay scales to Cllr. Rees and the final budget to Cllr. Chivers for publication on the website.

 

  1. WHITTINGTON CLOSE/PLAY AREA

Councillors noted receipt of the Memorandum of Heads of Terms from the Guinness Partnership.  It was agreed that the notice period should be increased; Clerk to notify Fiona Stokes.  The draft lease is still awaited.

 

  1. GRASS CUTTING CONTRACT

Cllr. McFarling thanked Cllr. Hurley for his valued help with the contract documentation to ensure clarity.  He confirmed that adverts had been placed in the local press and quotations should be returned by 31st January. These would be considered at the February meeting.

 

  1. REPAIR OF BOUNDARY WALL

It was noted that the three original contractors had been provided with the specification for this work and   details had been included in Village News.  However, to date only one quotation had been received.  It was  resolved to place an advert in The Review at an approximate cost of £60 + VAT.  Proposed: Cllr. McFarling;  seconded: Cllr. Rees and supported unanimously.

                     

  1. DISCUSSION ITEMS

          178.1    Community Calendar – Cllr. Walker suggested that the Parish Council host a community calendar on its website.  The Chairman suggested that it would be a good idea to consider this issue further.

Cllr. Hurley volunteered to take on the bus shelter project and keep the notice board up-to-date.

Clerk to order a lockable notice board as previously agreed.

178.2    Additional Streetlighting – Cllr. Hurley reported that parishioners had commented on the lack of street lighting in several location including around the castle and at the school.  An initial conversation    with Brian Watkins indicated that the Parish Council would have to pay for providing additional            lighting unless the level of lighting is deemed as not being commensurate with what would be expected.  Cllr. Clarke volunteered to survey the current lighting and make recommendations.

Sunken drain – Brian Watkins will be investigating this drain by the moat entrance in Church Street.

 

  1. WHITTINGTON CLOSE CONCERNS

          179.1    Lack of Clear Signage – a recent emergency when the fire service was called to Whittington Close, highlighted the lack of signage.  Cllr. McFarling said that he would talk to the appropriate person at    FoDDC.  During discussion, it was noted that all resident of Newland had been allocated a grid reference or longitude/latitude number for use in an emergency.  It was agreed that Cllr. McFarling and Walker would liaise with Cllr. Hale and Mr. Crighton, Clerk to Newland Parish Council regarding a similar project for St. Briavels.

179.2    Poor Heating System – following discussion, it was agreed that the Guinness Partnership should be written to regarding the heating system in the new houses not being fit for purpose.

Proposed: Cllr. Chivers; seconded: Cllr. Clarke and supported unanimously.

 

  1. LEAD COUNCILLOR REPORTS (where not covered elsewhere on the agenda)

180.1    Finance – Cllr. McFarling – nothing further to report.

`         180.2    Governance & Staffing – Cllr. Rees – noted that a staff appraisal should be carried out before May.

180.3    Footpaths – Cllr. Hurley updated the meeting regarding all the activities completed and those in  progress.

180.4    Highways – Cllr. Hurley outlined the main points of a meeting with Brian Watkins and it was noted that the B4228 and the TRO works at the school had been moved to the 2019/20 financial year.  The issue of parking at the school would need to be considered by the Council following the elections in May.  Cllr. Lounds’ replacement as Lead Cllr. for Highways would be considered at the February meeting.

180.5    Planning – Cllr. McFarling – no report.

180.6    Emergency Planning/Snow Warden – Cllr. Walker reported that the Clerk have contacted Amey at  Cannop to notify them that the grit bins on Lower Meend were empty.

180.7    Cemeteries – Cllr. Rees had circulated a number of items that he wished to raise with the Council as follows:

  1. i) Cemetery Charges – it was resolved to accept Cllr. Rees’ proposal that the charges remain the same for another year (from 1st April 2019-2020).  Seconded by Cllr. Clarke and supported
  2. ii) Additional Spaces for Cremated Remains – the current area only has one remaining space. A new area might be the preferred option rather than create a third row in the existing area.  To be considered further.

iii)  Removal of Ramp – There was some discussion about the ramp in the cemetery and its purpose.  It was decided to investigate the cost of removing the ramp as a means of providing more space for burials.

  1. iv)  Children’s Area – it was agreed that Cllr. Rees would liaise with Richard Chuter regarding giving  this area a general tidy up.

180.8    Assets & Maintenance – Cllr. Chivers – no report.

 

  1. COUNCIL REPRESENTATIVES’ REPORTS

181.1    Playing Fields Association – Cllr. Walker – no report.

181.2    Charles Lord Denton Almshouses Trust – Cllr. Rees – no report.

181.3    Child Safety Working Group – Cllr. Chivers reported that the school would be contacted regarding  the NSPCC running courses for parents.  The courses are free, but he suggested that the Council               donate to the charity.

181.4    Farmers’ Market – Cllr. Hurley reported that he had received complimentary comments that there was nothing to complain about and so there were no actions arising from the last Farmers’ Market.  It was  noted that he has started a separate book for comments regarding the Whittington Close                                       community/play area.

 

  1. CORRESPONDENCE REQUIRING ACTION

         182.1    Buckingham Palace Garden Party – Councillor Walker was nominated.

 

  1. MINOR MATTERS INCLUDING INFORMATION RECEIVED BY THE CLERK (No action required)

         None.

 

  1. PUBLIC COMMENT – None.

 

  1. ITEMS FOR FUTURE MEETINGS

         Cllr. Hurley – that the Council pays someone to regularly collect litter within the 30mph zone.

Cllr. Chivers – Village information leaflet to be re-printed.

Both items to be placed on the February agenda.

 

  1. DATES OF FUTURE MEETINGS

 

Dates

2019

Time Meeting Venue Agenda items &

Dispensation requests by:

11th February 18.30 Parish Council Meeting Assembly Rooms 1st February
11th March 18.30 Parish Council Meeting Assembly Rooms 1st March
8th April 18.30 Parish Council Meeting Assembly Rooms 29th March
2nd May (tbc)   Parish Council Elections    
13th May 18.30 Annual PC Meeting followed by PC Meeting Assembly Rooms 3rd May
May Tbc Parish Get-together The Pavilion  
10th June 18.30 Parish Council Meeting Assembly Rooms 31st May
8th July 18.30 Parish Council Meeting Assembly Rooms 28th June
August   No Meeting    
9th September 18.30 Parish Council Meeting Assembly Rooms 30th August
14th October 18.30 Parish Council Meeting Assembly Rooms 4th October
11th November 18.30 Parish Council Meeting Assembly Rooms 1st November
December   No Meeting    

NB: 18.30 for viewing of planning applications and talk to parishioners; 19.00 meeting commences.

 

  1. FINANCIAL CHECKS

The following Councillors are required to conduct a financial check by the meeting date shown and report at the following meeting their findings.

 

Cllrs. Due date
Chivers, Hurley 14th January, 2019
Rees, Clarke 8th April, 2019
t.b.c. 8th July, 2019
t.b.c. 14th October, 2019
t.b.c. 13th January, 2020

 

            Meeting closed at 9.30 p.m.