St. Briavels Parish Council

         Minutes of the Parish Council Meeting held on 13th May, 2019

in the Assembly Rooms, St. Briavels at 7:50 p.m.

 

PRESENT

Cllrs. Chivers (Chairman), Lounds, McFarling, Plummer, Rees, Thomas and Walker.

 

IN ATTENDANCE

Clerk and one member of the public.

 

  1. APOLOGIES

It was resolved to accept apologies from Cllrs. Burley and Hurley.

 

  1. DECLARATIONS OF INTEREST

None.

 

  1. DISPENSATIONS

No requests received.

 

  1. MINUTES OF PREVIOUS MEETING

It was resolved to adopt, as a true record, the minutes of the Parish Council meeting held on 8th April, 2019.

In response to a question regarding the Whittington Close Play Area project, it was suggested that the Clerk circulate the information regarding this in order to bring the new Councillors up to date.

 

  1. PUBLIC QUESTIONS

A comment was made regarding communications from Parishioners and ensuring that any received by the Clerk are passed on to all Councillors.  The meeting received an assurance that communications from Parishioners were always passed on.

 

  1. PLANNING

         The following planning applications received from Forest of Dean District Council were considered.

           

  LPA Ref / applicant Location Proposal
19.1 P0042/19/DISCON

Ms. S. Gunter

St. Mary’s Chantry, East Street,

St. Briavels

Discharge of Condition 03 (Window Details) of Listed Building Consent P0418/18/LBC. No Objection.
19.2 P0502/19/FUL & P0510/19/LBC

Mr. M. Beard

Mork Farm, Stowe Road, Mork,

St. Briavels

Listed Building Consent for the conversion of first floor and part of ground floor of barn to provide annexed accommodation for a registered disabled dependant, together with ancillary works.

Support in principle as long as Conservation Officer is satisfied.

19.3 P0464/19/FUL

Mrs. R. Bishop

White Gables, Cross Keys,

St. Briavels

Erection of a single storey porch with associated works.

No Objection.

19.4 P1782/18/FUL

Mrs. C. Blackwell

Field off Lower Road,

St. Briavels

This application was considered by the PC and subsequently REFUSED permission by FoDDC.

The applicant is unsure whether to appeal the decision or re-apply with more information.  She has sent a message for consideration by Cllrs. and would like an indication whether or not her appeal/application would be supported.
19.5 P0526/19/FUL & LBC

Mr. & Mrs. Lewis

South Barn, Bream Road,

St. Briavels

Conversion of existing live-work unit to residential use and associated works.

No Comment.  Request clarification of process and procedures.

 

 

  1. ONGOING ACTIONS

         Reports were received on the following ongoing actions:

 

Minute & Date: Delegated to Details: Status:
96.5 Sept 2017 Cllr. Hurley Three Posts Lane – details will be provided when the work has been scheduled for this path and two others. Ongoing – still no information.
10 May 2018 Cllr. Hurley Grievance and Health & Safety Policies in progress and first draft of Community Engagement to be circulated. Ongoing
178.2 Jan ‘19 Cllr. Lounds Streetlighting – talk to Brian Watkins. Ongoing – Cllr. Chivers to speak to Mr. Clarke to find out the status of this item and pass to Cllr. Lounds
180.7 Jan’19 Cllr. Rees Cemeteries – following a meeting of available Councillors, Cllr. McFarling had circulated a paper detailing work to be carried out; much of which could be undertaken by the Village Handyman. Ongoing – noted that RC had cleared and tidied up the children’s grave area.
200 Feb ‘19 Cllr. Hurley

 

Litter Picker – bring more information a future meeting. Ongoing
204.8 Feb ‘19 Clerk Letter to Castle Manager + photos re. bins.  Response read out.  Follow up in a positive way and find out what the Council can do to help. Ongoing – Clerk e-mailed a grant application form to the Castle Manager; awaiting response.
207.3 Feb ‘19 Cllr. Hurley Speak to Brian Watkins regarding the possibility of limiting parking to cars only when the three new spaces are created on implementation of the B4228 safety measures. Ongoing – organise another meeting with Brian Watkins and invite other Councillors to attend if free to do so.
227.3 March ‘19 Clerk/Cllr. Hurley Letter to Jeff Wheeler and his team re. installation of kissing gates etc. at Cinder Hill Farm. Complete
229 March ‘19 Clerk Respond to items of correspondence as agreed. Ongoing re. first aid courses.
229.1 March ‘19 Clerk Contact Rachel Capon at F0DDC to find out the correct guidelines for disposing of dog waste. Complete – confirmed that bagged dog waste can be put in normal rubbish bins. This fact to be included in the next issue of Village News.
245 April ‘19 Clerk Whittington Close/Play Area – receive draft leases and liaise with the solicitor. Ongoing – draft leases being prepared in readiness to pass to Council’s solicitor.
246 April ‘19 Clerk Playing Field Wall – notify successful contractor of award of contract. Complete – work should commence on 10th June, 2019.
248 April ‘19 Cllr. Chivers

Cllr. Walker

Clerk

Get-together – spreadsheet to Cllrs.

Contact JS re. catering for the event.

Posters placed on notice boards and letters to organisations about to be sent.

Ongoing
249 April ‘19 Chairman/Lead Councillors Annual Report/Newsletter – information to Clerk by 26th April. Ongoing
250 April ‘19 Cllr. Clarke

 

Clerk

Protection of Personnel & Property – article for Village News.

Speak to Sgt. Burns.

No reply received from Sgt. Burns; very good article written by Cllr. Clarke – Overtaken by events.
253.3 April ‘19 Cllr. Walker Centenary Field Day – talk to Playing Fields Committee re. an event. Ongoing
253.4 April ‘19 Clerk Growing Healthy Communities – find out more information. Ongoing – awaiting response.
256 April ‘19 Cllr. Chivers/ Cllr. Walker Carnival – Cllr. Chivers to book a stand and Cllr. Walker to come up with some ideas. Ongoing – stand booked for 8th June, 2.00 – 5.00 p.m.
17 May 2019 Clerk Whittington Close Play Area – circulate information to new Cllrs. New Action
25.1 May 2019 Cllr. McFarling

Clerk

Clearwell and Stowe Hill Quarries – liaise with Newland PC and respond. New Action
25.2 May 2019 Clerk SBAR/AH correspondence – request copy of letter from Cllr. Hurley. New Action
25.3 May 2019 Cllr. Lounds Investigation of speed cameras etc. from West Dean PC – Cllr. Lounds to complete questionnaires on behalf of PC. New Action
31.1 May 2019 Clerk Order 9 copies of ‘The Parish Councillor’s Guide’. New Action

 

 

  1.  REPORT FROM COUNTY COUNCILLOR

Not present.

 

  1. REPORT FROM DISTRICT COUNCILLOR

Cllr. McFarling informed the meeting that on the 23rd May, 2019, the District Council would elect its Chairman, Vice-Chairman and Leader.  The various committees would then elect their officers. He also reported that the turkey farm at Clearwell had been refused planning permission and this would be brought back to this Council when the applicant reapplies/appeals.

 

  1. FINANCE

23.1       The following accounts paid as approved at the last meeting were noted:

 

Inv

ref

Chq

no

Payee Purpose Auth Amount VAT Total
19/01 BACS St. Briavels Assembly Rooms Room Hire x 1

 

LGA 1972s.111 £33.00

 

   
19/02 S/O

BACS

Ursula Deighton

 

Clerk (March) Salary

Travel (56.6 miles)

LGA 1972s.112(2)

LG(FP)A1963s.5

£515.05

£25.47

   
19/03 BACS Cllr. Hurley Travel to SLCC training

57 miles

LGA 1972 s.174 £25.65    
19/04 BACS GAPTC Annual Subscription LGA 1972 s.143 £346.02 *

 

   
19/05 BACS C. M. Packham PAYE Admin Service 2019/2020 LGA 1972s.112(5) £60.00    
19/06 BACS Complete Landscape Gardeners Grass cutting for March LGA 1972s. 214 £488.00    
        TOTAL (inc VAT) £1,493.19    

         * N.B. incorrect figure (£341.72) included on the agenda.

 

        23.2       The following accounts were approved for payment; proposed: Cllr. McFarling and seconded: Cllr. Rees and supported unanimously.

 

Inv

ref

Chq

no

Payee Purpose Auth Amount VAT Total
19/07 BACS St. Briavels Assembly Rooms Room Hire x 1

 

LGA 1972s.111 £33.00

 

   
19/08 BACS Ursula Deighton

 

Clerk (April) Salary

Travel (59.6 miles)

LGA 1972s.112(2)

LG(FP)A1963s.5

£515.05

£26.82

   
19/09 BACS Richard Chuter Village Handyman (Apr)

22hrs @ £10.50

LGA 1972s.137 £231.00    
19/10 BACS Calendar Lady Promotions Printing – Village Leaflets LGA 1972s.144 £120.00

 

   
19/11 BACS Complete Landscape Gardeners Grass cutting for April LGA 1972s. 214 £456.00    
19/12 DD ICO (Information Commissioner’s Office) Data Protection Fee – renewal to be collected on or around 28/05/2019. LG(FPA) 1963(5) £35.00    
        TOTAL (inc VAT) £1,416.87    

 

 

 

 

  1. ST. BRIAVELS GET-TOGETHER

         Cllr. Chivers outlined the arrangements for the Get-together, which was due to take place on Wednesday, 22nd May, 2019 at 6.00 p.m. in The Pavilion.  The format for the evening would involve attendees by giving them an opportunity to respond to three questions.  Six organisations would be able to read out their reports; names would be drawn out of a hat at intervals during the evening.  He suggested that all the reports could be displayed on the new notice board in the bus shelter; two a week.

                    

  1. CORRESPONDENCE REQUIRING ACTION

         25.1      Clearwell and Stowe Hill Quarries – variation of condition 2 (Approved working programme) of planning consent DF/2238/X dated 05/01/2007 – comments by 30th May, 2019. Cllr. McFarling said that he would talk to Newland Parish Council and pass their comments to the Clerk to share with the Council and respond.

25.2      Correspondence from SBAR Trustees, circulated to Councillors, was noted as this was not a Parish Council matter.  Cllr. Plummer wished to ask Mr. Hurley if he would be prepared to share, in a personal capacity, with the Council, the letter which resulted in the correspondence that was sent to Councillors. However, it was emphasised that he is under no obligation to do so.  Clerk to send a request to that effect.

During discussion, it was clarified that the Councillor appointed by the Council as a Trustee of the Almshouses will be acting as a Trustee and not as a Councillor as the Trustees are a completely different body from the Parish Council.

25.3      E-mail from West Dean Parish Council – request for help regarding the investigation of speed cameras and other devices.  Cllr. Lounds to complete the questionnaires and return on behalf of the Council.

 

  1. MINOR MATTERS INCLUDING INFORMATION RECEIVED BY THE CLERK (No action required)

None received.

 

  1. PUBLIC COMMENT

         Dementia Awareness – The meeting noted that the SBAR Trustees were trying to organise another visit to have the Assembly Rooms audited.  Cllr. Walker said that she had spent four afternoons learning about Dementia and was now qualified and able to lead courses too.  Also, she had arranged for a seat to be placed outside the Doctors’ Surgery for people not wishing to wait in the waiting room.

 

  1. ITEMS FOR FUTURE MEETINGS

         Parish Council e-mail addresses            )   Cllr. Plummer

Content of Village News                         )

Code of Conduct Training                      )

Update from Action4OurCare                 )

New Council to confirm or suggest new priorities – Cllr. Chivers

Access to cash machines – Cllr. Rees

 

  1. DATES OF FUTURE MEETINGS

 

Dates

2019

Time Meeting Venue Agenda items &

Dispensation requests by:

22nd May 18.00 Parish Get-together The Pavilion  
10th June 18.30 Parish Council Meeting Assembly Rooms 31st May
8th July 18.30 Parish Council Meeting Assembly Rooms 28th June
August   No Meeting    
9th September 18.30 Parish Council Meeting Assembly Rooms 30th August
14th October 18.30 Parish Council Meeting Assembly Rooms 4th October
11th November 18.30 Parish Council Meeting Assembly Rooms 1st November
December   No Meeting    

 

NB: 6.30 p.m. for viewing of planning applications and talk to parishioners; 7.00 p.m. meeting commences

 

  1. FINANCIAL CHECKS

The following Councillors are required to conduct a financial check by the meeting date shown and report at the following meeting their findings – to be confirmed at the June meeting.

 

Cllrs. Due date
Thomas and Plummer 8th July 2019
Lounds and Chivers 14th October 2019
Walker and Rees 13th January 2019
McFarling and Burley 15th April 2020
Hurley and Thomas 13th July 2020

 

 

  1. CONFIDENTIAL MATTERS – Exclusion of the Press and the Public – it was resolved that, for the remaining business of a confidential nature, the press and the public should be excluded from the meeting in accordance with Standing Order 1.1.3.

 

31.1      Clerk’s Annual Review – 2018/19

                      Cllr. Rees outlined the Clerk’s appraisal and it was noted that the comments were positive.  As a result of feedback from the appraisal, Cllr. Rees proposed, Cllr. Lounds seconded, the      purchase of 9 copies of ‘The Parish Councillor’s Guide’ for Councillors.  It was resolved to purchase the guides which would remain the property of the Council.

31.2      Clerk’s Salary – 2019/20

                      It was resolved to implement the proposal made by Cllr. Rees and seconded by Cllr. Walker, that the Clerk’s salary be moved to SP12.

 

          Meeting closed at 9.25 p.m.