St. Briavels Parish Council

Minutes of the Parish Council Meeting held on 12th February, 2018 in the Assembly Rooms, St. Briavels at 7:00 p.m.

 

PRESENT

Cllrs. Chivers (Chairman), Hurley, Lounds, McFarling, Rees and Walker.

 

IN ATTENDANCE

Mr. Andrew Hunt, Age Concern FoD (Item 205.3), District Cllr. Hale (7.30 p.m.), Clerk, 11 members of the public.

 

  1. APOLOGIES

Apologies for absence were accepted from Cllrs. Joyce, Clarke, Plummer and Molyneux.

 

  1. DECLARATIONS OF INTEREST

With reference to Item 208 – Not a declaration of interest but to note that it was Cllr. McFarling’s son who was involved in the attempted abduction.

 

  1. DISPENSATIONS

No requests received.

 

  1. MINUTES OF PREVIOUS MEETING

It was resolved to adopt, as a true record, the minutes of the last meeting held on 8th January, 2018 subject to the following minor amendments:

  1. a) Item 173 – First sentence to read – “The following points are an overview of comments/responses to questions regarding Item 182 – Safety Cameras.”
  2. b) Item 175 – Ongoing actions – first item – amend Minute & Date and add ‘each’ after ‘VAT’.
  3. c) Item 177 – First bullet point, change ‘DEFRA would introduce’ to ‘DEFRA would help to introduce’.

 

  1. PUBLIC QUESTIONS

A member of the public questioned the type, location and time of planting of a tree in memory of Mr. Bart Venner (Item 184 refers).  The Chairman informed the public that this item was due to be discussed under Ongoing Actions.

 

205.3 Grant Application – Age Concern Forest of Dean

Mr. Hunt, Treasurer, Age Concern Forest of Dean outlined the support and help provided to local parishioners.  It was resolved to accept the request for a grant of £500 which was supported by all (proposed by Cllr. Hurley and seconded by Cllr. Rees).

 

  1. PLANNING

         FOREST OF DEAN DISTRICT COUNCIL – the following applications were considered.

           

  LPA Ref / applicant Location Proposal
201.1 P0088/18/FUL

Mr. R. Gow

Brooklea, Cold Harbour Road, St. Briavels

 

Erection of a replacement dwelling and associated works.  Demolition of existing dwelling and associated structures.

 

Supported in principle on condition that:

a) the need for a bat survey is clarified.

b) Natural Resources Wales is consulted regarding rainwater run-off and sewerage containment in relation to the nearby brook.

c) confirmation is received that the footprint of the proposed dwelling is similar to the original and not larger.

201.2 P0187/18/TCA

St. Briavels Parish Council

St. Mary The Virgin Church and the Tump, St. Briavels Fell x1 Cherry tree at St. Mary The Virgin Church and remove x1 broken branch from x1 Oak tree at the Tump.

No objection.

 

 

 

 

  1. SAFETY CAMERAS

Following consideration, it was resolved to accept the proposal detailed below.  (5 votes for and 1 abstention)

“That St. Briavels Parish Council rescind the June 2017 resolution. In addition, a Working Group is set up to consider ways to improve the safety of children and adults including, but not exclusively:

  • A survey to ascertain residents’ thoughts on cameras
  • An investigation on initiatives to increase “Internet Security” in the Parish
  • An investigation on ways to improve speed awareness throughout the village especially but also on the narrow country roads.”

Cllr. McFarling read out a statement which would be appended to the minutes of the meeting.

Cllr. Chivers explained that the Working Group should comprise 2 or 3 Councillors and 2 or 3 members of the public who have experience in these areas and that he was happy to “chair” the meetings.  Anyone with experience in the above-mentioned areas to let the Clerk know.

  1. ONGOING ACTIONS

         To receive reports on the following ongoing actions:

 

Minute & Date: Delegated to Details: Status:
248.7 April 2017 Cllr. Rees

Cllr. McFarling

Cemetery – draft tree management plan – there was now some snow damage to the trees. Ongoing – TCA considered at item 201.2 is part of this plan.  Awaiting expert advice.
48b June 2017 Clerk Revise Asset Register – a number of issues need to be clarified. Ongoing – discuss with Cllrs. Chivers, Rees and McFarling.
96.5 Sept 2017 Cllr. Chivers Three Posts Lane – obtain 2 additional quotes for the work quoted for by TCV. Ongoing – 2 quotes had been sought; awaiting responses.
127 Oct 2017 Cllr. Chivers Dog Control Order – quote for three signs. Ongoing – cost approximately £40 each.

It was resolved to approve this expenditure.

131 Oct 2017 Cllrs. Walker & Lounds Christmas lights – find out the cost of running an electricity supply to the Tump which could be used for Christmas Lights and other events. Ongoing
174.3 Jan 2018 Cllr. McFarling

Clerk

Application for tree works in the Cemetery. Complete – tree surgeon to be sourced.
181 Jan 2018 Cllr. Walker Emergency Plan – adverse weather proposals. New Action – see item 207
182 Jan 2018 Cllr. Chivers Safety Cameras proposal. New Action – see item 208
184 Jan 2018 Cllr. McFarling Memorial Tree for Mr. Bart Venner –  having spoken to Mrs. Venner, the Forestry Commission and Forestry Society a Tree of Heaven had been suggested. Ongoing – location to be investigated
185 Jan 2018 Cllr. Chivers Setting Priorities for 2018 – paper to reflect priorities. Complete
186 Jan 2018 Cllr. Plummer Remembrance Sunday 2018 – Centenary – setting up a working party. Ongoing
188.8 Jan 2018 Cllrs. McFarling & Chivers Birch trees on the old Barrowell Lane in need of attention. Ongoing – awaiting expert advice.
207 Feb 2018 Clerk Emergency Plan – order lockable grit bins. New Action
208 Feb 2018 Cllr. Chivers Safety Cameras – set up a working group. New Action
210 Feb 2018 Cllr. Chivers St. Briavels Get-together – book a date for this event with the Pavilion. New Action
211.3 Feb 2018 Cllr. Hurley

Clerk

Thank you letter to Jeff Wheeler. New Action
213.3 Feb 2018 Cllr. Chivers Funding for Village Handyman – approach The Resilience Centre. New Action

 

  1. REPORT FROM COUNTY COUNCILLOR

Not present.

 

  1. REPORTS FROM DISTRICT COUNCILLORS

          Cllrs. Hale and McFarling reported on the following items:

  • The provision of a single hospital in the Forest of Dean – a working group was to be set up to consider where to site the new hospital.
  • Boundary Commission – it was noted that the boundary for St. Briavels will change.
  • Dog ban – Dog ban – a paper will be presented to cabinet, and at the Parish &Town Council Liaison meeting, to ban all dogs from cemeteries and children’s play areas. Parish & Town councils will be consulted.

 

  1. FINANCE

205.1    To note the accounts paid as approved at the last meeting:

 

Inv

ref

Chq

no

Payee Purpose Auth Amount VAT
17/60 BACS Assembly Rooms Room Hire x 1 LGA 1972s.111 £33.00  
17/61 BACS Jamie Morris Filling salt/grit bins in Village. LGA 1972s. 137 £40.00  
17/62 BACS GAPTC Course fee – Data Protection 30/11/17. LGA 1972s.111 £40.00  
17/63 S/O Ursula Deighton Clerk (December) Salary LGA 1972s.112(2) £487.15  
17/64 BACS Cllr. Rees Travel to Planning Training

62 miles @ 0.45p/mile

LGA 1972s. 174 £27.90  
17/65 BACS SARA Grant LGA 1972s. 137 500.00  
17/66 BACS SB Cricket Club Grant LGA 1972s. 137 1,200.00  
        TOTAL (inc VAT) £2328.05  

 

205.2    It was resolved to authorise the following accounts for payment (proposed Cllr.McFarling; seconded by Cllr. Chivers; all in favour).

        

Inv

ref

Chq

no

Payee Purpose Auth Amount VAT
17/67 BACS Assembly Rooms Room Hire x 1 LGA 1972s.111 £33.00  
17/68 S/O Ursula Deighton Clerk (January) Salary LGA 1972s.112(2) £487.15  
17/69 BACS Ursula Deighton Purchase of items for PC stand at Farmers Market – display stand, lanyards, pen/stand, sticky dots. LGA 1972s.111 £98.59  
17/70 BACS Viking Two hardback books for PC stand and 2 reams of paper. LGA 1972s.111 £29.24 £5.85
17/71 BACS Ursula Deighton 20’s Plenty Wheelie bin signs. LGA 1972s. 111 £31.98  
17/72 BACS Newland PC 50% of cost of Hydrogeological Technical Review and Report LGA 1972s. 111 £980.00  
17/73 BACS Richard Chuter Village Handyman

November

December

January

LGA 1972s.137  

£160.00

£75.00

£25.00

 
        TOTAL (inc VAT) £1,925.81  

 

205.3    Grant Application – Age Concern Forest of Dean

Considered earlier in the meeting.

 

205.4    Grass Cutting Contract

The extension of the grass cutting contract awarded to Complete Landscape Gardeners for a fourth year to cover the 2018/2019 season was confirmed, with a view to tendering for another 3-4 year contract in Autumn 2018 to be in place for the season starting 2019/20.  Proposed: Cllr. McFarling; seconded: Cllr. Walker and supported by all.

 

  1. QUARRY ISSUES

Cllr. McFarling confirmed that the Parish Council’s objection, as circulated to members, had been sent to Mr. Jason Betty at Gloucestershire County Council.  It may be that the application is considered by GCC Planning Committee in July.

 

  1. EMERGENCY PLAN

Cllr. Walker highlighted the main points of her report which was circulated with the agenda and detailed a number of actions to be taken over the next few months.  It was noted that The Pantry had made a request to have a grit bin sited in that area.  Following discussion, Cllr. Walker proposed that 5 lockable grit bins be purchased, to be placed around the Village, at a cost of £96.00 plus VAT each; Cllr. McFarling seconded the proposal.  It was resolved to purchase the grit bins as proposed.

 

  1. SAFETY CAMERAS

Considered earlier in the meeting.

 

  1. B4228 BARROWELL LANE – AN UPDATE

The following update from Brian Watkins was noted:

“The scheme will include the proposals outlined in the original feasibility drawings plus the proposals for a couple of build outs on the east side of the carriageway between the 30 limit at the northern end of the village to the East Street crossroads.  The aim of this aspect is to provide some protection for the on-street parking.  I have put the scheme through the priority assessment process and with an estimated revised cost estimate of £29.5k, if the Parish were able to contribute £5k with the local member contributing a further £5k then I am confident this will be approved by the Capital programme team.”

 

Following discussion, it was resolved to accept the proposal made by Cllr. Lounds that this Council contribute £5,000 (as reserved in the 2018/19 budget) to this scheme and to seek an additional £5,000 from County Councillor Molyneux.  Seconded by Cllr. McFarling and supported by all.

 

  1. ST. BRIAVELS GET-TOGETHER

Cllr. Chivers said that he would contact Jill Skidmore regarding a date for the Get-together; possibly during the week commencing 21st May, 2018 and would circulate members with a list of people/organisations to contact.  A buffet would be provided for 40 people this time as there had been too much food last year.  Clerk to put details in Village News as and when available.

 

  1. LEAD COUNCILLOR REPORTS (where not covered elsewhere on the agenda)

211.1    Finance – Cllr. McFarling updated the meeting regarding the status of the budget and suggested that the budget heading ‘Cemetery Drainage’ be changed to ‘Parish Priorities’ since the balance of the reserves held for this purpose were no longer needed.

`         211.2    Governance & Staffing – Cllr. Rees and the Clerk to consider the implications of GDPR.

211.3    Footpaths – Cllr. Hurley updated members regarding progress made, working in conjunction with Jeff Wheeler, PROW Officer.  It was noted that path clearing would continue until the end of February and restart in October.  It was agreed that a letter should be sent to Jeff Wheeler to thank him for being so proactive in looking after the footpaths in the Parish.

211.4    Highways – Cllr. Lounds provided details of a recent speed survey which indicated that drivers were driving at speed of 20 or less though the centre of the Village.  Approximately six people were seen to be driving in excess of 30 m.p.h. and a top speed of 37 recorded.  Cllr. Hurley provided an overview of actions taken to reduce speeding along Park Lane.

211.5    Planning – Cllr. McFarling – nothing to report.

211.6    Emergency Planning/Snow Warden – Cllr. Walker – no additional report.

211.7    Cemeteries – Cllr. Rees – no report.

211.8    Assets & Maintenance –It was agreed that the new bench which was purchased for Cold Harbour be placed on The Tump and the existing bench from The Tump be installed in place of the old one.

 

  1. COUNCIL REPRESENTATIVES’ REPORTS

212.1    Playing Fields Association – Cllr. Walker – nothing to report.

212.2    Charles Lord Denton Almshouses Trust – Cllr. Rees – nothing to report.

 

  1. CORRESPONDENCE REQUIRING ACTION

         213.1    Town and Parish Councils Liaison Meeting – Monday, 19 February 2018 at 6pm in the Council Chamber, Coleford.  Cllrs. Chivers and Walker to attend.

213.2    Parish Atlas – details e-mailed – no interest in purchasing a copy of this.

213.3    Funding for Village Handyman – an e-mail had been received from The Resilience Centre notifying the Parish Council that funding for the Village Handyman would continue for the next 6 months and then reduce by half to £250 at the next funding round and then cease.  If the Parish Council is unable to meet the shortfall, then “the panel would appreciate a summary of the type of activities undertaken by the handyman and how the parish council feels the initiative is helping to build community resilience in St Briavels and environs.”  Cllr. Chivers said that he would contact The Resilience Centre.

 

  1. MINOR MATTERS INCLUDING INFORMATION RECEIVED BY THE CLERK (No action required)

214.1    Land next to Whittington Close –following a meeting between Cllrs. Chivers & McFarling and a representative of the Guinness Partnership (Fiona Stokes), the Parish Council is awaiting a proposal regarding rental/purchase options for the unused land.

214.2    Litter – Cllr. Lounds expressed concern that following the recent cutting of the verges along the roadside from Bream and Coleford.  He suggested that the Parish Council should pay someone to litter pick monthly and said that he would bring a proposal to the next meeting.

214.3    Farmers Market – Cllr. Walker reported that the stand was well received and people had enjoyed having a chat.  She said that she would be paying a visit to Brockweir Youth Club as this was mentioned as being successful.  Cllr. Hurley circulated a list of dates for Councillors to note down when they would be able to man the stand.  The Chairman thanked Cllrs. Hurley and Walker and the Clerk for getting the stand organised.

         214.4    Neighbourhood Watch Newsletterit was resolved to distribute the Neighbourhood Watch newsletter with the Parish Council’s Annual Report.  A proposal to donate £50 to NW for the printing of the additional copies of the newsletter would be brought to the next meeting.

 

  1. PUBLIC COMMENT – None. The Chairman thanked the members of the public for their contributions to the meeting.

 

  1. ITEMS FOR FUTURE MEETINGS – General Data Protection changes; Litter

 

  1. DATES OF FUTURE MEETINGS

 

Dates

2018

Time Meeting Venue Agenda items &

Dispensation requests by:

12th March 18.30 Parish Council Meeting Assembly Rooms 2nd March
9th April 18.30 Parish Council Meeting Assembly Rooms 30th March
14th May 18.30 Annual PC Meeting followed by PC Meeting Assembly Rooms 4th May
w/c 21st May 18.30 Get-together Pavilion n/a
11th June 18.30 Parish Council Meeting Assembly Rooms 1st June
9th July 18.30 Parish Council Meeting Assembly Rooms 29th June
August   No Meeting    
10th September 18.30 Parish Council Meeting Assembly Rooms 31st August
8th October 18.30 Parish Council Meeting Assembly Rooms 28th September
12th November 18.30 Parish Council Meeting Assembly Rooms 2nd November
December   No Meeting   n/a

NB: 18.30 for viewing of planning applications and talk to parishioners; 19.00 meeting commences.

 

  1. FINANCIAL CHECKS

The following Councillors are required to conduct a financial check by the meeting date shown and report at the following meeting their findings.

 

Cllrs. Due date
Rees, Clarke 9th April 2018
Walker, Plummer 9th July 2018
McFarling, Lounds 8th October 2018
Chivers, Hurley 14th January 2019

 

Meeting closed at 9.05 p.m.

 

 

Appendix 1

 

With regard to item 208. Safety Cameras

St Briavels Parish Council meeting 12th February 2018

I have given a substantial amount of my time for this community in the past decade. Hours and hours working up letters, policies, ideas, initiatives, building relationships, listening to people, and attending so many meetings I do not wish to count. I have applied myself responsibly to my roles as School Governor, Parish Councillor and District Councillor mostly as a volunteer, with little financial remuneration. I have no regrets about this commitment.

When my 11 year old son was nearly abducted, following an earlier attempt on a schoolchild in the same place at the same time of day, I felt responsible to act.

I researched the threat, the risks, the costs and the response with Police, Schoolteachers, child protection agencies and other parents. I visited other areas in the Forest where they have installed such cameras and learnt from those schemes. The proposal to put two cameras up to record number plates was deemed to be a good means of gaining crucial evidence for the Police to pursue their investigations, and would act as a deterrent to future opportunists

And you know, there are a thousand reasons why not to install cameras. I’ve balanced the tragic consequences of a successful abduction on the parents of the stolen child and the community, against the impact of all these other reasons, suggestions, initiatives and arguments. I’ve assessed the risk of their installation against not having any number plate recording facility in this area.

Then, through the Parish Council, we have held two public meetings, leafletted every household, written about it in Village News, and answered questions at Council meetings. I know that the education of our children against ‘stranger danger’ is effective. I wouldn’t have a son if it hadn’t been. But it was very close.

I have tried to clarify misconceptions, understand the validity of the premises behind the arguments, and evaluate contrary positions.

I still think the principle of the proposal is the right one. I still believe it to be a carefully considered response to the risk of another attempt in the future. However, the proposal that was approved by this council in June 2017 is changed significantly. The Assembly Rooms Trust are no longer willing to home the recording equipment and this will have serious implications on costs. For this reason alone, I accept that the approved cameras proposal of June 2017 should be considered for rescinding.

I ask that these words be added to the public record. Thank you.

Cllr Chris McFarling       12th February 2018