St. Briavels Parish Council

Minutes of the Parish Council Meeting held on 11th March, 2019 in the Assembly Rooms, St. Briavels at 7:00 p.m.

 

PRESENT

Cllrs. Chivers (Chairman), Hurley, McFarling, Rees and Walker.

 

IN ATTENDANCE

District Councillor Hale, Clerk and three members of the public.

Before starting the meeting, the Chairman informed the Council that Cllr. Plummer had resigned.  He suggested that a letter should be sent to Mrs. Plummer to thank her for her contribution to the work of the Parish Council, most notably, the organisation of the event to celebrate the Centenary of World War I.  It was agreed that the Clerk should do this.

 

  1. APOLOGIES

It was resolved to accept apologies from Cllrs. Clarke and Joyce.

 

  1. DECLARATIONS OF INTEREST

Item 221.2 – Accounts for payment.

Cllr. Hurley – payment to SBAR (18/78).

 

  1. DISPENSATIONS

No requests received.

 

  1. MINUTES OF PREVIOUS MEETING

It was resolved to adopt, as a true record, the minutes of the Parish Council meeting held on  11th February, 2019 subject to two minor amendments regarding tense (204.3) and ‘FoDDC’ added for clarification purposes to minute number 204.5.  The amended version to be circulated.

 

  1. PUBLIC QUESTIONS

None received.

 

  1. FINANCE (item brought forward)

221.1    The following accounts paid as approved at the last meeting were noted:

 

Inv

ref

Chq

no

Payee Purpose Auth Amount VAT Total
18/74 BACS St. Briavels Assembly Rooms (SBAR) Room Hire x 1

 

LGA 1972s.111 £33.00

 

   

 

18/75 S/O

 

Ursula Deighton

(Mrs U J Deighton)

Clerk (January) Salary

Travel (60.6 miles)

Postage 7 x £1.10 (maps)

LGA 1972s.112(2)

LG(FP)A1963s.5

LGA 1972s.111

£515.05

£27.27

£7.07

   
18/76 BACS The Forest of Dean & Wye Valley Review Public notices re. Grass Cutting in The Review and The Forester. LGA 1972s.111 £109.50

 

 

£21.90 £131.40

 

18/77 BACS Ursula Deighton Lockable Notice Board

for bus shelter and 2 x packets of magnets.

LGA 1972s.111 £118.19

£9.98

£23.64

£2.00

£153.81
        TOTAL (inc VAT) £867.60    

  

         221.2    It was resolved to authorise the accounts detailed below for payment:

 

Inv

ref

Chq

no

Payee Purpose Auth Amount VAT Total
18/78 BACS St. Briavels Assembly Rooms Room Hire x 1

 

LGA 1972s.111 £33.00

 

  £33.00

 

18/79 S/O

BACS

Ursula Deighton

(Mrs U J Deighton)

Clerk (February) Salary

Travel (38.8 miles)

Office Allowance

Telephone/IT

LGA 1972s.112(2)

LG(FP)A1963s.5

LG(FP)A1963s.5

LG(FP)A1963s.5

 

£515.05

£17.46

£104.00

£60.00

  £515.05

 

 

£181.46

18/80 BACS The Forest of Dean & Wye Valley Review Public notices re. Wall Repair in The Review. LGA 1972s.111 £80.00

 

 

£16.00 £96.00

 

18/81 Cheque FoDDC Garden Waste Licences

x 3

Litter Act 1963 Ss5,6 £96.00

 

  £96.00
18/82 BACS Jamie Morris 31/01/19 – collection of grit from Cannop and topping up bins.

Time – 2.5 hours

Mileage – 19.2 miles

LGA 1972 s.137  

 

 

£25.00

£8.64

   

 

 

 

£33.64

        TOTAL (inc VAT) £955.15    

 

         221.3    Internal Audit 2018/19

         It was resolved to formally appoint GAPTC to conduct the Parish Council’s internal audit for 2018/19.

Proposed: Cllr. Chivers; seconded: Cllr. McFarling and supported by all.

 

         221.4    Grant Application from Cricket Club

         It was resolved to support the grant application made by the Cricket Club for £1,250 to purchase a ‘ball stop net and post system’.  Proposed: Cllr. Chivers; seconded:  Cllr. Walker and supported unanimously.

 

221.5    Grant Application from the Football Club

It was resolved to support the grant application made by the Football Club for a donation of £600 towards the cost of new goal posts.  Proposed: Cllr. McFarling; seconded: Cllr. Rees and supported unanimously.

 

221.6    Planning Application and Associated Costs

The Chairman of the Playing Fields Committee (PFC) updated the Council regarding an offer of a 20ft container that could be used for the storage of soft play equipment and also for the items required for the forming of Scouts, Beavers and Cubs groups for local children.  The container would need to be sited in the car park and so the PFC were seeking the Parish Council’s approval for this and for the Council to apply for the required planning permission.

It was resolved to support this proposal in principle provided that the PFC are in agreement regarding the siting of the container.  Proposed: Cllr. McFarling; seconded: Cllr. Walker and supported by all.

 

  1. PLANNING

         FOREST OF DEAN DISTRICT COUNCIL – APPLICATION RECEIVED

                       

  LPA Ref / applicant Location Proposal
217.1 P0033/19/FUL

Mr. & Mrs. Steinert

Brook Farm, Stowe Road, Mork, St. Briavels Erection of replacement conservatory.  Demolition of existing conservatory.

No objection.

 

  1. ONGOING ACTIONS

         To receive reports on the following ongoing actions:

 

Minute & Date: Delegated to Details: Status:
96.5 Sept 2017 Cllr. Hurley Three Posts Lane – details will be provided when the work has been scheduled for this path and two others. Ongoing – to be chased; to provide an update for next meeting.
10 May 2018 Cllr. Hurley Grievance Policy, Health & Safety Policy and Community Engagement to be reviewed/overhauled. Ongoing – confirmed that the Grievance Policy is for employees.
178.1 Jan ‘19 Cllr. Hurley

Clerk

Community Calendar – information to be placed on the new notice board in the bus shelter.  People wishing to display relevant information to contact Clerk. Ongoing – Cllr. Walker said that her husband would help to put up the notice board.
178.2 Jan ‘19 Cllr. Clarke Streetlighting – talk to Brian Watkins. Ongoing
179.1 Jan ‘19 Cllrs. McFarling and Walker Whittington Close signage – expected that this will be installed within next 2-3 weeks. Ongoing
179.2 Jan ‘19 Clerk Whittington Close Guinness Partnership contacted re. poor heating system – response circulated to all. Complete
180.7 Jan’19 Cllr. Rees Cemeteries – following a meeting of available Councillors, Cllr. McFarling had circulated a paper detailing work to be carried out; much of which could be undertaken by the Village Handyman. Ongoing
198 Feb ‘19 Cllrs. Chivers & McFarling Whittington Close/Play Area – Project costs to March meeting. Closed – see agenda item 222
199 Feb ‘19 Clerk Grass Cutting – issue contract to Complete Landscape Gardeners (CLG) for signature. Complete (Two Councillors to countersign the contract.  Clerk to return x 1 copy to CLG.
200 Feb ‘19 Cllr. Hurley

 

Clerk

Litter Picker – bring more information to the April meeting.

Clarify position regarding insurance.

Ongoing – proposal to be presented to the April meeting.

 

201 Feb ‘19 Clerk Village Information Leaflet – organise reprinting. Complete
203 Feb ‘19 Cllr. Chivers

All

Clerk

Get-together – any ideas/suggestions to be sent to Cllr. Chivers.

Clerk to write to all the organisations regarding the forthcoming election and to remind them about the Get-together.

Ongoing – date agreed as being 22nd May, 2019 at      6.00 p.m. in The Pavilion.
204.8 Feb ‘19 Clerk Letter to Castle Manager + photos re. bins.  Response read out.  Follow up in a positive way and find out what the Council can do to help. Ongoing
206.1 Feb ‘19 Clerk Stowe Hill Quarry – letter to Jason Betty Complete
207.2 Feb ‘19 Cllr. Chivers Obtain up-to-date bus timetables. Complete – updated versions expected w/c 18/03/2019.
207.3 Feb ‘19 Cllr. Hurley Speak to Brian Watkins regarding the possibility of limiting parking to cars only when the three new spaces are created on implementation of the B4228 safety measures. Ongoing – organise another meeting with Brian Watkins and invite other Councillors to attend if free to do so.
March ‘19 Clerk Letter to Mrs. Plummer thanking her for her contribution to the PC’s work. New Action
221.6 March ‘19 Cllr. McFarling

Clerk

Planning application for container to be sited in the Pavilion car Park. New Action
222 March ‘19 Cllr. McFarling

Chivers

Whittington Close/Play Area – Project costs to April meeting. Ongoing
223 March ‘19 Clerk Repair of playing fields boundary wall – contact FoDDC to obtain a quote from list of recommended contractors. New Action
227.3 March ‘19 Clerk/Cllr. Hurley Letter to Jeff Wheeler and his team re. installation of kissing gates etc. at Cinder Hill Farm. New Action
229 March ‘19 Clerk Respond to items of correspondence as agreed. New Action
229.1 March ‘19 Clerk Contact Rachel Capon at FoDDC to find out the correct guidelines for disposing of dog waste. New Action

 

  1. REPORT FROM COUNTY COUNCILLOR

Not present.

  1. REPORTS FROM DISTRICT COUNCILLORS

          Nothing to report.

 

  1. FINANCE – dealt with earlier in the meeting.

 

  1. WHITTINGTON CLOSE/PLAY AREA

Following a recent meeting to identify work that needed to be carried out and what items needed to be costed,  it was agreed that Cllrs. McFarling and Chivers would liaise regarding the various costs associated with this project and bring a proposal to the April meeting.

 

  1. REPAIR OF THE PLAYING FIELD WALL

The four quotations received for the repair of the playing field wall were considered and Contractors C and D  discarded.  Following discussion, it was agreed that, as set out in the Council’s Standing Orders a quotation should be obtained from a contractor on the District Council’s list of recommended contractors.  The quotations received had been much higher than expected, but it was acknowledged that this was a large project that needed to be implemented.  Cllr. Chivers to bring a proposal to the April meeting.

 

  1. ST. BRIAVELS GET TOGETHER

          Already dealt with under ‘Ongoing Actions’.

 

  1. COMMUNITY ENGAGEMENT

225.1    Following discussion regarding Cllr. Hurley’s suggestion that Community Engagement should become a Lead Councillor role, it was agreed that he should write a specification, including background information for the April meeting.  Cllr. McFarling proposed that the role of Lead Councillor –  Community Engagement should be adopted.  This was seconded by Cllr. Walker and supported by all.

225.2    To consider attendance at an event which provides information regarding community engagement:

  1. a)         the SLCC Glos. Annual Branch Meeting on 21st March at 10 a.m. followed by (at 11.00 a.m.) the guest speaker who will cover ‘Community Engagement and Community Development Projects’.  It was resolved that Cllr. Hurley should attend at a cost of £37.50 plus travel expenses.

Proposed: Cllr. Chivers; seconded Cllr. Walker and supported unanimously.

  1. b)        a webinar – Community Engagement and Involvement – 24th April, 10.30 – 11.30 a.m.  Cost £30 + VAT/£35 + VAT members/non-members.  Clerk to find out whether the cost is per screen or per person viewing the webinar.

 

  1. CHILD SAFETY WORKING GROUP

          It was resolved to grant £100 to the NSPCC to facilitate the running of the internet safety course for parents at the School.  This grant to be actioned once the course has taken place.  Proposed: Cllr. Chivers; seconded:  Cllr. McFarling and supported unanimously.

 

  1. LEAD COUNCILLOR REPORTS (where not covered elsewhere on the agenda)

227.1    Finance – Cllr. McFarling reported that the Council was in a good position financially to hand over to the next Parish Council.  He also mentioned that the precept request was showing as -0.65%.

`         227.2    Governance & Staffing – Cllr. Rees reminded members that he had sent out forms for completion and would organise a date to meet with the Clerk before the April meeting.

227.3    Footpaths – Cllr. Hurley reported that the stiles at both ends of the footpath through Cinder Hill Farm had been replaced with wooden kissing gates and new steps built into the steep banks.  Clerk to liaise with Cllr. Hurley regarding writing a letter to Jeff Wheeler and his team to compliment them on a job well done.

227.4    Highways – Cllr. Hurley informed the meeting that a number of potholes reported by Cllr. Clarke had been repaired.

227.5    Planning – Cllr. McFarling reported that the planning application for the turkey sheds had been withdrawn.  Newland Parish Council is seeking advice as to how to proceed.

227.6    Emergency Planning/Snow Warden – Cllr. Walker  – no snow so no report.

227.7    Cemeteries – Cllr. Rees had received complaints about a vehicle parked in front of the cemetery gates.  As access is required at all times, Cllr. Rees said he would draft a notice for the Clerk to print off and laminate.

227.8    Assets & Maintenance – Cllr. Chivers reported that the Barrowell Lane sign at High Green had been damaged.  Cllr. McFarling volunteered to approach a contact to see if they could repair and repaint it.

It was noted that the ‘St. Briavels sign’ on High Green had been painted and it was agreed that the person should be thanked in Village News.

 

  1. COUNCIL REPRESENTATIVES’ REPORTS

228.1    Playing Fields Association – Cllr. Walker – no report.

228.2    Charles Lord Denton Almshouses Trust – Cllr. Rees – no report.

228.3    Child Safety Working Group – Cllr. Chivers – dealt with under item 226.

228.4    Farmers’ Market – feed back from people attending this monthly market was that they appreciated someone from the Council being present.

 

  1. CORRESPONDENCE REQUIRING ACTION

         229.1    Dog waste carriers – to consider an e-mail regarding the provision of this service to Parish Councils.  Following discussion, it was agreed not to follow this up but to write and thank them for the communication.  Clerk to e-mail Rachel Capon regarding the correct guidelines for disposing of dog waste.

229.2    GCC – First Aid Courses – to consider an e-mail received about the provision of free First Aid courses.

Clerk find out more information for the April meeting.

229.3    Rodmore Lane, St. Briavels – to consider a request to officially register Rodmore Lane.

This was approved.

 

  1. MINOR MATTERS INCLUDING INFORMATION RECEIVED BY THE CLERK (No action required)

         Cllr. Hale reminded members of the closure of the Oakhill tip in order to install a mobile crusher.  It was also noted that it was hoped to introduce a slip road to prevent the problems caused by queuing cars waiting to enter the site.

 

Cllr. Rees gave his apologies in advance of the April meeting and said that he would conduct his part of the financial check, due by 8th April, before the meeting.

 

  1. PUBLIC COMMENT – none.

 

  1. ITEMS FOR FUTURE MEETINGS

 

  1. DATES OF FUTURE MEETINGS

 

Dates

2019

Time Meeting Venue Agenda items &

Dispensation requests by:

8th April 18.30 Parish Council Meeting Assembly Rooms 29th March
2nd May (tbc)   Parish Council Elections    
13th May 18.30 Annual PC Meeting followed by PC Meeting Assembly Rooms 3rd May
22nd May 18.00 Parish Get-together The Pavilion  
10th June 18.30 Parish Council Meeting Assembly Rooms 31st May
8th July 18.30 Parish Council Meeting Assembly Rooms 28th June
August   No Meeting    
9th September 18.30 Parish Council Meeting Assembly Rooms 30th August
14th October 18.30 Parish Council Meeting Assembly Rooms 4th October
11th November 18.30 Parish Council Meeting Assembly Rooms 1st November
December   No Meeting    

NB: 18.30 for viewing of planning applications and talk to parishioners; 19.00 meeting commences.

 

  1. FINANCIAL CHECKS

The following Councillors are required to conduct a financial check by the meeting date shown and report at the following meeting their findings.

 

Cllrs. Due date
Rees, Clarke 8th April, 2019
t.b.c. 8th July, 2019
t.b.c. 14th October, 2019
t.b.c. 13th January, 2020

 

 

Meeting closed at 9.25 p.m.