St. Briavels Parish Council

         Minutes of the Parish Council Meeting held on 10th September, 2018 in the Assembly Rooms, St. Briavels at 7:00 p.m.

 

PRESENT

Cllrs. Chivers (Chairman), Clarke, Hurley, McFarling, Plummer and Rees

 

IN ATTENDANCE

District Cllr. Hale (8.05pm), Clerk and 14 members of the public (9 for planning applications only).

 

  1. APOLOGIES

   It was resolved to accept apologies from Cllrs. Joyce, Lounds and Walker.

 

  1. DECLARATIONS OF INTEREST

Cllr. Plummer – item 102 – Telephone Boxes

Cllr. Hurley – item 97 – Finance, payments to SBAR

 

  1. DISPENSATIONS

None received.

 

  1. MINUTES OF PREVIOUS MEETING

It was resolved to adopt, as a true record, the minutes of the Parish Council meeting held on 9th July, 2018.

 

  1. PUBLIC QUESTIONS

Mrs. Skidmore to speak to item 94 – Ongoing Actions – ref. 77.1.

 

  1. PLANNING (July and August)

         FOREST OF DEAN DISTRICT COUNCIL –  the following applications, processed since the last meeting, were noted.

                       

  LPA Ref / applicant Location Proposal
92.1 P11071/18/TCA

Mr. T. Bird

Gloucestershire County Council

Verge adjoining Humphreys Lodge, Mork Lane,

St. Briavels

Removal of Sycamore Trees opposite Humphrey Lodge.

No objection but noted inaccuracies in application.

92.2 P1021/18/FUL

Mrs. S. Orchard

Rose Cottage, Hudnalls Loop Road, St. Briavels

Erection of a timber treehouse holiday let with associated works.

Support in principle provided a number of issues are addressed – circulated in e-mail prior to responding.
92.3 P1239/18/AG

The Woodland Trust

Cadora Wood, Stowe Road, Mork

Application for determination as to whether prior approval is required for further details.  Alteration/refurbishment of road through forestry land.

No objection, although noted that the site can be seen from a public footpath as it crosses Offa’s Dyke path.

                       

  1. PLANNING

         FOREST OF DEAN DISTRICT COUNCIL – the following applications were considered.

                       

  LPA Ref / applicant Location Proposal
93.1 P1280/18/TPO

Mr. M. Harris

6, Lodge Gardens, Church Street, St. Briavels

Removal and replacement of x1 Sycamore tree and x2 Scots Pine trees covered by GS of TPO23.

 

Support the removal and replacement of the trees as detailed provided that the Scots Pine trees are found to be diseased and cannot be saved.  This applies, in particular to the one tree which is considered to be of high amenity value.
93.2 P1142/18/FUL

Mr. T. Slater

Landfall, The Common, Brockweir, Chepstow Erection of a double garage incorporating car port with associated works.  Demolition of existing garage.

No objection.

93.3 P1333/18/FUL

Mr. & Mrs. MacDougall

Two Springs, The Common, Brockweir, Chepstow Erection of a replacement dwelling, garage and annexe building with ancillary and landscaping works.  Demolition of existing bungalow, garage and outbuildings.

No objection in principle but express concern regarding the increase in size of the property.

93.4 P1328/18/FUL

Mr. R. Gow

(Resubmission)

Brooklea, Coldharbour Road, St. Briavels Erection of a replacement dwelling and associated works.  Demolition of existing dwelling and associated structures.

No objection.

93.5 P1331/18/FUL and

P1332/18/LBC

Mr. & Mrs. Eveleigh

Ashfield House, High Street, St. Briavels Erection of a block render and stone paint wall in the rear garden including the repositioning of aerial and boiler flue. (Retrospective)

Approve LBC and no objection to FUL.

 

 

  1. ONGOING ACTIONS

         To receive reports on the following ongoing actions:

 

Minute & Date: Delegated to Details: Status:
96.5 Sept 2017 Cllr. Chivers Three Posts Lane – No feedback/ awaiting a response from Jeff Wheeler. Ongoing
131 Oct 2017 Cllrs. Walker & Lounds Christmas lights – The George’s landlady was confirmed as having no objections. Ongoing
213.3 Feb 2018 Cllr. Chivers

Clerk

Funding for Village Handyman – Funding received for three years; thank you letter to be sent. Ongoing
231.1 March ‘18 Cllr. Clarke Draft outline strategic plan. Ongoing – Cllr. Clarke to circulate well in advance of the October meeting.
233.1 March ‘18 Clerk E-mail to Two Rivers regarding parking on the grass verges sent and concerned resident informed. Closed – to be monitored.
255.4 April ‘18 Cllr. Rees/Clerk Helping Hands Community Group – contact Two Rivers to suggest a project. Closed as no response received.
10 May 2018 Cllrs. Hurley & Plummer Grievance Policy, Health & Safety Policy and Community Engagement to be reviewed/overhauled. Ongoing – draft to be considered at the November

meeting.

48 June ‘18 Clerk Red ensign flag for Merchant Navy Day – order additional attachments. Complete
71.1 July ‘18 Clerk St. Briavels Cricket Club – copy of recent accounts noted; a report of Summer activities requested Ongoing
72 July ‘18 Clerk Dementia Action Alliance – return membership form. Complete
74 July ‘18 Cllr. McFarling Whittington Close/FoDDC Play Area – report back to next meeting regarding the cost of legal advice/draft leases. Closed
75 July ‘18 Clerk Village News Articles – contact the FoDDC Returning Officer. Closed
76 July ‘18 Cllr. Plummer Memorial Bench – incorrect bench received; awaiting replacement. Ongoing – Clerk to chase.
77.1 July ‘18

 

 

77.2 July ‘18

Cllr. Chivers

 

 

Cllr. Lounds

Fly tipping/bonfire site – talk informally to Jill Skidmore/Tessa Charlie.

 

Obtain cost for a ‘No Fly Tipping’ sign.

New Action – see item 94.1 below

 

Closed

78 July ‘18 Cllr. Chivers Richard Chuter to paint the bus shelter at The Square. Complete
97.4 Sept ‘18 Clerk Order self-adhesive numbers for the grit bins. New Action
98 Sept ‘18 Clerk Whittington Close/Play area – obtain additional quotes for legal work; produce flyer and cover this item in Village News. New Action
99 Sept ‘18 Cllr. Rees Article for Village News regarding Parish Council Elections 2019. New Action
101 Sept ‘18 Clerk Update two quotes received to include cost of installing a gateway in the wall. New Action

 

94.1   Fly tipping/bonfire site (item 94 – 77.1 refers)

         Mrs. Skidmore expressed disappointment regarding how this issue had been handled.  The Chairman apologised and said that a lesson had been learnt and communication is the key to preventing any mis-understanding in the future.  He clarified that the Litter Action Group, although their efforts were supported by the Parish Council, was an independent voluntary group.  Cllr. Clarke volunteered to write something for Village News.

 

  1. REPORT FROM COUNTY COUNCILLOR

Not present.

 

  1. REPORTS FROM DISTRICT COUNCILLORS

          Cllr. McFarling encouraged Councillors to attend the Parish and Town Council Liaison meeting which was due to be held on Wednesday, 19th September, 2018 at 6.00 p.m. in the Council Offices, Coleford.

 

  1. FINANCE

 

         97.1 The following accounts paid as approved at the last meeting, were noted:

 

Inv

ref

Chq

no

Payee Purpose Auth Amount VAT Total incl.VAT
18/29 BACS St. Briavels Assembly Rooms

(SBAR)

Room Hire x 1 LGA 1972s.111 £33.00    
18/30 BACS Calendar Lady Promotions Ltd.

(CalendarLadyPrint)

Printing 700 x Annual Report/Newsletter LGA 1972s.144 £160.00    
18/31 BACS N.T. Sargent

(CompLandscape Gdns)

Grass cutting LGA 1972s.214 636.00    
18/32 BACS Ursula Deighton

(Mrs U J Deighton)

Clerk (June) Salary

Pay Rise Arrears

Travel

LGA 1972s.112(2)

LGA 1972s.112(2)

LG(FP)A1963s.5

£505.35

£35.65

£17.46

   

 

£558.46

18/33 BACS Richard Chuter

(R. Chuter)

Village Handyman (June)

(21 hours)

LGA 1972s.137 £210.00    

 

 

18/34 BACS Clerk

(Mrs U J Deighton)

Payment made by debit card to Hampshire Flag Company for Red Ensign Flag. LGA 1972s.137 Flag £33.95

Del. £3.99

 

 

£7.59

 

 

 

£45.53

18/35 BACS Cllr. David Rees

(Cllr. D. Rees)

Travel to Planning Course 48 miles @ 0.45 pence LG(FP)A1963s.5 £21.60    
        TOTAL (inc VAT) £1,664.59    

 

         PMN:  The grant paid to the St. Briavels Cricket Club (Ref: 18/CC) for £400 was paid out on 17th July along with the other payments authorised at the July meeting, but was accidentally not included in the above table.

        

97.2    The accounts detailed below, referred to at the last meeting and paid in August were noted:

 

Inv

ref

Chq

no

Payee Purpose Auth Amount VAT Total incl.VAT
18/36 BACS N.T. Sargent

(CompLandscape Gdns)

Grass cutting LGA 1972s.214 £456.00    
18/37 BACS Richard Chuter

(R. Chuter)

Village Handyman (July)

(19 hours)

Woodstain

LGA 1972s.137 £190.00

 

£12.50

 

 

£2.50

 

 

£205.00

18/38 BACS Ursula Deighton

(Mrs U J Deighton)

Clerk (July) Salary LGA 1972s.112(2)

 

£515.05

 

   

 

18/39 BACS Clerk

(Mrs U J Deighton)

Payment made by debit card to Jimmy Green Marine – clips for Merchant Navy flag. LGA 1972s.137  

 

 

£12.45

 

 

 

£2.50

 

 

 

£14.95

        TOTAL (inc VAT) £1,191.00    

 

         97.3      It was resolved to approve the following accounts for payment except for 18/45 which would be delayed until the replacement bench was received. (Cllr. Hurley did not vote; agenda item 88 refers.)

 

Inv

ref

Chq

no

Payee Purpose Auth Amount VAT Total incl.VAT
18/40 BACS St. Briavels Assembly Rooms (SBAR) Room Hire x 1 LGA 1972s.111 £33.00    
18/41 BACS St. Briavels Assembly Rooms (SBAR) Storage of Parish Council Documents LGA 1972s. 111 £100.00    
18/42 BACS N.T. Sargent

(CompLandscape Gdns)

Grass cutting LGA 1972s.214 £456.00    
18/43 S/O

 

BACS

Ursula Deighton

 

(Mrs U J Deighton)

Clerk (August) Salary

 

Travel (July & August)

LGA 1972s.112(2)

 

LG(FP)A1963s.5

£515.05

 

£26.82

   

 

 

18/44 BACS Richard Chuter

(R. Chuter)

Village Handyman (August) LGA 1972s.137 £171.88    
18/45 BACS David Ogilvie Engineering Ltd. Lest We Forget memorial seat.

Carriage

LGA 1972s.137 £695.00

 

£55.00

 

 

£150

 

 

£900.00

        TOTAL (inc VAT) £2,202.75    

 

97.4      Adhesive Labels for Grit Bins

                     It was resolved to purchase self-adhesive numbers for the grit bins in the Parish at a cost of £90.80 (incl. VAT) for 156 numbers; 133 required for the 71 bins. Proposed: Cllr. Chivers, seconded: Cllr. Hurley and supported unanimously.

 

Cllr. Walker was thanked for all her hard work in placing the new bins and swapping salt over from old bins to new.

 

97.5      Project Bus Shelter No. 1

                     Apart from obtaining costs for a notice board to display useful village information, it was resolved to defer this item until the next meeting.

 

97.6      AONB Partnership Annual Study Tour

It was resolved to provide £15 for Cllr Walker to join this tour on 21st September, 2018.  Proposed by Cllr. McFarling and seconded by Cllr. Rees and supported by all.

 

97.7      Training Request

Planning applications from the perspective of Town and Parish Councils – Cllr. Plummer had expressed an interest but was now unable to attend.  It was resolved that the Clerk could attend, cost £50.   Proposed: Cllr. Chivers and seconded: Cllr. McFarling; all in favour.

 

 

  1. WHITTINGTON CLOSE/PLAY AREA

The following actions were agreed:

  1. i) Lease – specify the duration as 25 years with the option to purchase the FoDDC land.
  2. ii) Seek advice regarding an appropriate break clause.

iii) Obtain two more quotations regarding hourly rates for the legal work.

  1. iv) Ask parishioners what they would like to see the land used for (a) at the Farmers Market and (b) hold an open afternoon at the Pavilion during half-term week.
  2. v) Publicity – flyer for door-to-door distribution, at various venues around the village and a mention in Village News.

        

  1. VILLAGE NEWS ARTICLES – Parish Council Elections 2019

It was resolved that Cllr. Rees would write an article for Village News which he would prepare in time for the October meeting for publication in the November issue.

 

  1. REMEMBRANCE SUNDAY – CENTENARY CELEBRATIONS

          Cllr. Plummer updated the meeting regarding progress.  It was noted that the VC memorial plaque had been ordered.

 

  1. PLAYING FIELDS WALL

It was resolved to obtain a third quotation including the addition of a small gateway/steps which could be created whilst carrying out the work to repair/re-build the section of wall damaged by tree roots.  The two quotes already submitted would need to be re-quoted to reflect this change.

 

  1. TELEPHONE BOXES

Having expressed the wish to retain all the telephone boxes in the Parish, a response was still awaited from BT.  In the meantime, parishioners wishing to paint their local telephone box should get in touch with BT and request the correct paint.  Highways should be contacted regarding any remedial work required at the entrance to any of the boxes.

 

  1. LEAD COUNCILLOR REPORTS (where not covered elsewhere on the agenda)

103.1    Finance – Cllr. McFarling – no report.

`         103.2    Governance & Staffing – Cllr. Rees – no report.

103.3    Footpaths – Cllr. Hurley updated the meeting regarding work carried out and in progress.

103.4    Highways – In Cllr. Lounds absence, Cllr. Hurley provided an update of items in progress.

103.5    Planning – Cllr. McFarling – no report.

103.6    Emergency Planning/Snow Warden – no report.

103.7    Cemeteries – Cllr. Rees reported that complaints had been received regarding the children’s area

and grass cutting. Suggestions to the next meeting regarding an additional area for burial of cremated remains.

103.8    Assets & Maintenance – Cllr. Chivers reported that new board has been installed inside the Mork Corner notice board and that the Agincourt sign had been re-fixed.

 

  1. COUNCIL REPRESENTATIVES’ REPORTS

104.1    Playing Fields Association – no report.

104.2    Charles Lord Denton Almshouses Trust – no report.

104.3    Child Safety Working Group – it was noted that on-line safety was being targeted as a priority.

104.4    Farmers’ Market – Cllr. Hurley was thanked for setting up this initiative and it was agreed to review future attendance.

 

  1. CORRESPONDENCE REQUIRING ACTION

         105.1    Ownerless Common Land –the Council’s responsibilities regarding this were noted.

105.2    Parking of East Street – e-mails sent to Cllr. Lounds had been circulated.  It was agreed that this was not a Parish Council matter; Clerk to respond to the complainant.

105.3    Forest Youth Association – Planning Meeting – Thursday, 13th September, 2018 – Cllr. McFarling may be able to attend.

105.4    Parish and Town Council Liaison Meeting – Wednesday, 19th September, 2018 – Cllrs. Chivers and Hurley to attend.

105.5    E-mail from GAPTC regarding planning enforcement.  Clerk to respond that there are no issues that the Parish Council is currently aware of.

 

          EXTENSION OF MEETING

At 21.30 it was resolved to extend the meeting by no more than 30 minutes.

 

  1. MINOR MATTERS INCLUDING INFORMATION RECEIVED BY THE CLERK (No action required)

         106.1    Fields in Trust Centenary Fields – article and photo featured in The Forester and hopefully in this week’s issue of The Review.

106.2    Post Box at Cold Harbour – awaiting an appropriate replacement.

 

  1. PUBLIC COMMENT – none.

 

  1. ITEMS FOR FUTURE MEETINGS – Grass cutting contract expires in March 2019 – Clerk to circulate existing contract and draft an advert; Action4OurCare update.

 

  1. DATES OF FUTURE MEETINGS

 

Dates

2018

Time Meeting Venue Agenda items &

Dispensation requests by:

8th October 18.30 Parish Council Meeting Assembly Rooms 24th September
12th November 18.30 Parish Council Meeting Assembly Rooms 2nd November
December   No Meeting   n/a

NB: 18.30 for viewing of planning applications and talk to parishioners; 19.00 meeting commences.

 

  1. FINANCIAL CHECKS

The following Councillors are required to conduct a financial check by the meeting date shown and report at the following meeting their findings.

Cllrs. Due date
McFarling, Lounds 8th October 2018
Chivers, Hurley 14th January 2019

 

 

 

            Meeting closed at 9.53 p.m.