ST BRIAVELS PARISH COUNCIL

MINUTES OF COUNCIL MEETING HELD IN ST BRIAVELS ASSEMBLY ROOMS

ON 10 NOVEMBER 2014 AT 1900

[These minutes remain in draft form until approved at a subsequent meeting of the Council]

PRESENT

Cllrs Carss (Chairman), Bird, McFarling, Walker, Joyce, Rees, Bensted & Thomas

District Councillor Terry Hale and 4 members of the public

228       APOLOGIES

Apologies were received from Cllr Chivers and accepted by the meeting

 

229       DECLARATION OF INTERESTS

None

 

230       DISPENSATIONS         

None

 

231       MINUTES OF MEETING HELD 13 OCTOBER 2014

It was resolved that the minutes be approved and they were signed by the Chairman

 

232       MATTERS ARISING NOT COVERED ELSEWHERE ON THE AGENDA

232.1    Re: 14/4.86 Cllr Bensted has submitted the application and will chase a response

 

232.2    Re: 14/5.111.1 and 14/16.138.  It was agreed that Cllr Walker would write to the Playing Fields Committee regarding the proposal for a skate park

 

232.3    Re: 14/6.139.2 Cllr Rees provided details of prices for different types of edging stone and it was resolved that wooden planks would be used for edging the cremated remains area of the Cemetery and that Cllr Rees would purchase these at a cost of up to £45 plus VAT.  It was agreed that the cost of installing the planks can be minimised if councillors undertake the work.

 

232.4    Re: 14/10.213 Cllr Rees advised that the gates will be covered by the Church insurance provided that they are security marked.  This is being arranged and the Asset Register can be updated prior to the Parish Council’s insurance renewal in June 2015.

 

232.5    Re: 14/10.218.2 Cllr Walker reported that she had been in contact with English Heritage and is starting to record the condition of all listed graves and monuments so that the Parish Council can apply for grant funding to repair those which are classed as dangerous or in priority need of repair. The Parish Council has a legal responsibility to maintain the listed graves and monuments if descendants cannot be traced.  Concern was raised over the potential cost of maintaining the listed graves and monuments.

 

232.6    Re: 14/10.223.3 Cllr Joyce reported that it may be possible to site a new noticeboard near the surgery and he was asked to find out details of cost.

 

233       PUBLIC QUESTIONS

None

 

234       REPORT FROM COUNTY COUNCILLOR 

Not in attendance

 

235       REPORT FROM DISTRICT COUNCILLORS

235.1    Cllr Thomas – None

 

235.2    Cllr Hale reported that the District Council was looking for a representative for each parish to champion the Forest Routes project.  It was agreed that Cllr Joyce will make enquiries of someone who may be willing to act and report back to Cllr Hale.

Action 14/11.235.2 – New

Cllr Joyce

236       PLANNING

236.1    FODDC applications received:

 

LPA Ref

Location

Proposal

Response

236.1.1 P1653/14/TCA St Briavels: The Castle, Church Street Works to 8 trees as detailed in the application at St Briavels Castle

 

No objection
236.1.2 P1572/14/FUL St Briavels: Greenfields, Bream Road Installation of a ground mounted solar PV system

 

No objection
232.1.3 P1555/14/FUL St Briavels: Polish Scouts House

 

Development of existing scouting site and facilities.  Works comprise of extension to existing scout house and construction of new accommodation building No objection.  A representative of the applicant attended and assured the Parish Council that any damage caused to the access road during construction would be repaired and paid for in full by the applicant; the numbers of Scouts using the facility would not increase; the proposed works were required to make improvements to catering facilities and ablutions to meet current health and hygiene requirements.

 

 

232.2  It was resolved that all planning applications requiring a response prior to 12 January 2015 will be circulated to all Cllrs by email requesting comments within 10 days.  Provided that the application is not contentious and the clerk receives emails from Cllrs with a majority view then that view will be the Parish Council’s response to the planning application.

 

233       FINANCE

233.1    ACCOUNTS FOR PAYMENT:  it was resolved that the following accounts be paid:

Inv

Ref

Chq

No

Payee

Purpose

Auth

Amount

VAT

Cheque value

14/48 300015 L J Weaver Salary

Travel

Allowances (Nov)

Expenses

LGA 1972 s.112(2)

LG(FP)A 1963 s.5

LG(FP)A 1963 s.5

LGA 1972 s.111

424.15

18.90

30.00

4.98

1.00

479.03

14/49 300016 HMRC Deductions (Nov) LGA 1972 s.112(2)

 

106.00

106.00

14/50 300017 N T Sargent Grass Cutting (Oct) LGA 1972 s.214(6)

284.00

284.00

14/51 300018 Getmapping Plc Parish online mapping subscription LGA 1972 s.111

28.00

5.60

33.60

14/52 300019 C McFarling Reimbursement of apple day costs LGA 1972 s.174

10.66

2.14

12.80

14/53 300020 Sarrtech Ltd Apple press hire LGA 1972 s.111

100.00

20.00

120.00

14/54 300021 Village News Printing of newsletter LGA 1972 s.142

65.00

65.00

TOTALS

1,071.69

28.74

1,100.43

 

233.2    It was agreed that the draft budget needs to be scrutinised ready for the precept to be set at the next meeting in January 2015.  It was resolved that Cllrs would meet to review the draft budget and agree a proposal for discussion at the January meeting.

 

233.3    It was resolved that the following routine payments be made in December 2014:

 

 

Inv

Ref

Chq

No

Payee

Purpose

Auth

Amount

VAT

Cheque value

14/55 300022 L J Weaver Salary

Travel

Allowances (Dec)

LGA 1972 s.112(2)

LG(FP)A 1963 s.5

LG(FP)A 1963 s.5

424.15

18.90

26.00

469.05

14/56 300023 HMRC Deductions (Dec) LGA 1972 s.112(2)

 

106.00

106.00

14/57 300024 N T Sargent Grass Cutting (Nov) LGA 1972 s.214(6)

166.00

166.00

14/58 300025 Poppy Appeal Poppy wreaths LGA 1972 s.137

80.00

80.00

TOTALS

821.05

 

821.05

 

234       CENTENARY FIELD DEED

It was agreed that the Deed would be amended to allow for a war memorial to be installed by the Playing Fields Committee.  Subject to that amendment, it was resolved that the Deed would be signed by the Chairman on behalf of the Parish Council.

Action 14/11.234 – New

Clerk and Cllr Carss

235       DOG CONTROL ORDER

The Chairman explained that the Playing Field Committee had considered the request that dogs be allowed access to a small area of the playing fields so that dog owners with small children could use the facilities and they had decided that dogs should be excluded from the playing field in its entirety.  The Chairman stated that as the Playing Field Committee had to manage the area their decision should be supported.  After some discussion, it was resolved to ask the District Council to make the necessary Order to exclude dogs from the playing field.  It was noted that where required guide dogs should be allowed access.

Action 14/11.235 – New

Clerk

236       VILLAGE SHOP

Terms of Reference for the Working Group are due to be considered at the Working Group at its next meeting on 24 November.  On 17 November a representative from the Plunkett Foundation will be attending to provide advice.  GRCC are also advising.  It was resolved that Cllrs Carss and McFarling would represent the Parish Council on the Village Shop Working Group.

 

237       QUARRY UPDATE

Posters will shortly be put up to advertise a meeting being hosted by Breedons on 26 November at Clearwell Memorial Hall from 14:00 to 19:30.  It was agreed that as many people as possible should be encouraged to attend this meeting.  Cllrs agreed that it was essential that the CountyCouncillor attend a meeting in the very near future so that the Parish Council can ensure that he is aware of its concerns regarding the quarry proposals for extension.  It was also agreed to invite the planning officer from Glos County Council to a meeting and it may be necessary to hold a separate public meeting for this purpose.

 

238       ANNUAL REVIEW OF BURIAL CHARGES

Cllr Rees presented a paper which provided details of either a 10% increase in fees or an increase to put fees at 50% of those currently charged by the District Council.  It was resolved to increase all fees to 50% of the fee currently charged by the District Council and that the current multiplier would remain for persons resident outside the parish at the date of death.  All fee increases to take effect on 1 April 2015.

 

239       STANDING ORDERS

            It was resolved to delete standing order 1.13

 

240       GRASS CUTTING CONTRACT

The timetable proposed by the clerk was approved and it was resolved to extend to contract period to 3 years with an option to extend for a further 1 year and to advertise the contract in the same newspapers as were used to advertise the current contract.  The Chairman asked all councillors look at the map of grass cutting areas produced and comment on any areas missing as this would form part of the new contract

Action 14/11.240 – New

Clerk

241       GRIEVANCE POLICY REVIEW

It was resolved to accept the amendments recommended by Cllr Rees as per the report annexed to these minutes.

 

242       STAFF MATTERS

It was resolved that the clerk take annual leave for the period 10 to 31 December inclusive.

 

243       LEAD COUNCILLOR REPORTS

243.1 Finance Cllr McFarling reported that we are still awaiting advice from GAPTC regarding the new Financial Regulations.
243.2 Governance None
243.3 Staffing None
243.4 Footpaths None
243.5 Highways Cllrs Carss reported that speed monitoring cables are now in place on Coleford Road and Barrowell Lane.
243.6 Planning None
243.7 Cemeteries None
243.8 Amenities After some discussion it was resolved to apply for planning permission to undertake tree works in the cemetery.  The Indian Bean Tree needs to be pollarded to determine if it can be saved following the damage in recent storms and to fell the Leylandi adjacent to the old vicarage which is damaging the wall.  Once permission was received costs would be investigated.

Action 14/11.243.8.1 – New

Clerk

Cllr McFarling agreed to draw up a tree management plan for the cemetery.

Action 14/11.243.8.2 – New

Cllr McFarling

 243.9 Parish Plan None

244       CORRESPONDENCE REQUIRING ACTION

244.1    The Playing Field Committee have requested permission to install a war memorial in the playing field and it was resolved that these works were authorised, subject to confirmation that planning permission is not required.

244.2    Cllr Carss read a letter from the Trustees of the Assembly Rooms dated 10 November 2014 requesting all Cllrs to provide any historic information which they may have which would assist the trustees in resolving an ongoing dispute relating to land ownership.

244.3    Newland Parish Council have requested a further meeting at St Annes well to progress plans to clear the area of vegetation.  It was agreed that Cllrs Benstead, Carss and McFarling would attend, depending on availability on the date fixed.

244.4    The clerk read an email from the Local Highways Manager, Brian Watkins, providing an update in respect of a number of matters.  It was noted that Brian will attend at the January meeting to discuss any further highway issues.  Clerk to chase Cllr Molyneux for a response regarding a contribution towards the costs of resurfacing East Street in order that the works could be brought forward.

Action 14/11.244.4 – New

Clerk

245       MINOR MATTERS

245.1    It was reported that a fence has been installed alongside the public right of way on the common land between Cockshoot Hill and Lower Road, effectively preventing access to an area of the common land.  It was agreed that the clerk would write to the nearest properties and make enquiries to establish who has erected the fence as this needs to be removed soonest as it is illegal to fence common land

Action 14/11.245.1 – New

Clerk

245.2    It was agreed that the clerk would write to the Bugler, the school and Wally Neale to express the Parish Council’s thanks for their participation in the Remembrance Day service.

Action 14/11.245.2 – New

Clerk

246       PUBLIC COMMENT

246.1    A member of the public asked whether it was possible to have more grit bins in the parish as there are not enough at the present time.  Cllr McFarling explained that the Parish Council could purchase as many grit bins as it wished however, Highways will only fill a fixed number of grit bins.

 

247       ITEMS FOR FUTURE MEETINGS

Jan

Highways

 

248       INTERNAL FINANCE CHECKS

12 January Cllr Joyce
9 March Cllr Bird

 

249       DATES OF FUTURE MEETINGS

Date

Time

Meeting

Venue

Final date for:

 

 

 

 

Agenda

Items

Dispensation requests

12 Jan

19:00 Monthly Parish Meeting Assembly Rooms 2 January 9 January

9 Feb

19:00 Monthly Parish Council Assembly Rooms 30 January 6 February

9 Mar

19:00 Monthly Parish Council Assembly Rooms 27 February 5 March

 

The meeting closed at 21:00