ST BRIAVELS PARISH COUNCIL

MINUTES OF COUNCIL MEETING HELD IN ST BRIAVELS ASSEMBLY ROOMS

ON 10 MARCH 2014 AT 1900

[These minutes remain in draft form until approved at a subsequent meeting of the Council]

 

PRESENT

Cllrs A Carss (Chairman), M Bird, P Chivers (from 2000), C McFarling, D Rees, G Walker, A Joyce & A Thomas.

FODDC Cllr T Hale.  P Waghorn (Guinness Hermitage) K Chaplin (FODDC Housing Strategy and Enabling Officer) M Hutchings (GRCC) 1 member of the public.

44         APOLOGIES

Cllr P Chivers – late arrival due to work commitments.

Cllr P Molyneux

 

45         DECLARATION OF INTERESTS

None

 

46         DISPENSATION REQUESTS    

None

 

47         MINUTES OF MEETING HELD 10 FEBRUARY 2014

Subject to the following correction it was resolved that the minutes be approved; they were signed by the Chairman; minute 26.3, after “Cllr Carss raised this” insert “with Gill Skidmore to raise”

 

48         AFFORDABLE HOUSING DEVELOPMENT OPPORTUNITY

48.1      Keith Chaplin explained that a housing needs survey had identified a need in the parish and the District Council had land in its ownership adjoining Smithville Close which could be sold to enable to delivery of affordable housing as an exception site.  Guinness Hermitage were the registered provider interested in delivery the site.

 

48.2      Paul Waghorn distributed plans of the site indicating land in the ownership of FODDC and a possible layout for the site.  The proposal is to deliver 9 new homes comprising a mix of 2 x 1 bed, 2 x 2 bed and 2 x 3 bed properties for rent and 2 x 2 bed and 1 x 3 bed for shared ownership.  Priority for the new homes would be given to people with a connection to St Briavels.  The homes would remain as affordable housing in perpetuity.

 

48.3      Councillors raised concern about drainage problems in the area of Bream Road and Townsend Close and Paul Waghorn assured councillors that drainage issues would be fully investigated prior to the submission of an application for planning permission.

 

48.4      It was explained that Guinness Hermitage will investigate the issues raised by Councillors and then report back with a proposed layout.  There would then be a period of public consultation, followed by a report to the Parish Council prior to the submission of a planning application for the site.

 

48.5      It was resolved to support the scheme in principle, this not being binding on the Parish Council as it is only an indication that the proposal should be explored further.

 

49         MATTERS ARISING NOT COVERED ELSEWHERE ON THIS AGENDA

49.1      Re Recycling Banks (see minute 13.3): Cllr Bird explained that the Pavilion Committee had met and had the following questions – what would happen if there were rats on the site?  Would neighbours be notified?  Who would insure the recycling banks?  Who would clear any fly-tipped waste?  Could there be a trial period of 6 months?

 

Action – Cllr Hale to liaise with the District Council to answer these questions and report back to the next meeting

Action 14/3.49.1 – New

Cllr Hale

49.2      Cllr Carss reported that he had:

49.2.1   contacted Brian Watkins requesting a copy of the guidelines for the procedure to alter speed limits and details of the relevant person to contact at Gloucestershire Police regarding such matters;

49.2.2   spoken to some people about pedestrian refuges but the general feeling is that people are not keen and this may cause problems for large farm machinery passing through the village.  Re  HGV signage at Trow Green, Cllr Carss will pursue this with Highways;

49.2.3   spoken with Richard Crighton and will be contacting the police regarding speed checks in the village.

49.2.4   Resurfacing and profiling of East Street would be looked at by Highways/  East Street was due to be resurfaced, however budget constraints have prevented the work being completed this financial year.  It is hoped to complete the work in the following year. The main potholes have been repaired.

 

49.5      Cllr Carss explained that the Parish Council had been copied in on an email from Dave Nuttall to Mark Harper MP regarding trees overhanging the highway at Cockshoot Hill.

 

Action – Clerk to pursue SIM search to identify owner of the land and to make enquiries of the Commons Registration Officer at the County Council

Action 14/2.27.3 – Ongoing

 

49.6      The clerk reported that she had contacted County Council requesting plans detailing the land in the parish owned by Highways/County Council but that these had not been received.

 

Action – Clerk to submit a FOI request to the County Council.

Action 14/3.31.2 – Ongoing

 

49.7      Cllr McFarling reported that with parking being raised as one of the two most important issues in the parish plan, he had raised the issue at the last Asset Managers Meeting.  There is a need to look at whether parking is needed and, if so, whether this is on a long-term or occasional basis.

 

Action – Cllr McFarling to investigate the need for parking in the parish and report back to a later meeting.

Action 14/3.49.7 – New

 

49.8      Cllr Hale reported that he has spoken with Highways regarding the mud on Park Lane and this has now been cleared, albeit some small patches remain.

 

50         PUBLIC QUESTIONS

None

 

51         REPORT FROM COUNTY COUNCILLOR

Not present

 

52         REPORT FROM DISTRICT COUNCILLORS

52.1      Cllr Hale reported on:

  • Budget had been set at the February Full Council meeting.  No alternative balanced budget had been put forward.
  • Councillors voted against the recommendation of the Independent Remuneration Panel to increase their allowances.
  • Motion re wild boar had been debated at the last Full Council meeting and it was agreed to support the Forestry Commission

 

52.2      Cllr Thomas reported on:

  • Planning Policy Support Group is looking at sites in preparation for the next round of public consultation. There are four more sessions planned but nothing directly affecting the parish.

 

 

53         PLANNING

53.1      FODDC – Applications received:

 

LPA Ref / applicant

Location

Proposal

Response

53.1.1 P0181/14/FUL

Mr C Hooper

St Briavels: 7 Townsend Close Erection of a first floor rear extension

 

No objection.  The application in itself is acceptable.  The documents on the website for this application include emails relating to another address which is not helpful.

 

53.1.2 P0288/14/FUL

Mr C Norman

 

St Briavels: Willsbury Farm, Bream Road Conversion and alteration of redundant agricultural barn into holiday accommodation

 

No objection – subject to the proposed mitigation.

Noted that Pipistrelle bats are roosting in the lean-to &/or barn and Lesser Horseshoe Bats have also been spotted.  The measures recommended to be taken to mitigate the loss of the roosting sites must be taken, checked and the relevant condition not be discharged until the FODDC ecologist is satisfied.

 

53.1.3 P0028/14/DISCON

Mr R Deacon

St Briavels: 3 The Langetts, Bream Road Discharge of condition (03) energy efficiency, (08) surfacing materials and (09) foul and surface water drainage on planning permission P1723/12/FUL No objection

 

53.2      Re: P0001/14/FUL it was noted that the application had been withdrawn.  Cllr McFarling commented that the damage to Offas Dyke should be pursued.  It was resolved that the clerk write to English Heritage asking what action they are taking regarding the damage done to Offas Dyke.

 

Action – Clerk to write to English Heritage.

Action 14/3.53.2 – New

Clerk

 

54         FINANCE

54.1      ACCOUNTS FOR PAYMENT:  it was resolved that the following accounts be paid:

Inv

Ref

Chq

No

Payee

Purpose

Auth

Amount

VAT

Cheque Value

13/67 001351 St Briavels Assembly Rooms Room hire

10 March

14 April

LGA 1972 s.134(4)

45.00

45.00

13/68 001352 L J Weaver March salary

Travel

Allowances (Mar)

LGA 1972 s.112(2)

LG(FP)A 1963 s.5

LG(FP)A 1963 s.5

424.15

37.80

30.00

491.95

13/69 001353 HMRC Deductions LGA 1972 s.112(2)

 

106.00

106.00

13/70 001354 GAPTC Annual subscription

01.04.14 to 31.03.15

LGA 1972 s.111

279.04

279.04

13/71 001355 Forest of Dean District Council Garden waste licence – Churchyard LA 1983 s.5

28.00

28.00

13/72 001356 D R Teague Repairs to Horsepool Lane Bus Shelter and Seat in Cemetery LG(MP)A 1953 s.4

LGA 1892 s.8(1)(i)

350.00

350.00

TOTALS

£1,299.99

 

£1,299.99

54.2      There are currently two garden waste licences required for the cemetery.  It having been resolved to pay for one licence, Cllr Rees agreed to ask the Church if they would consider paying for the second licence.

 

Action – Cllr Rees to ask Church to pay for the second garden waste licence.

Action 14/3.54.2 – New

Cllr Rees

 

54.3      The Clerk explained that she was unable to produce the monthly report as bank statements for February had not been received.

 

55         DOG FOULING / DOG CONTROL ORDER

55.1      Cllr Hale had spoken with the Street Wardens and they had offered to work with the school to design posters that could be put up in the area.  Anyone witnessing a dog fouling incident is encouraged to report details to the Street Wardens (01594 810000 or street.wardens@fdean.gov.uk) so that they can target specific times/places where there is a problem. The Fouling of Land by Dogs Forest of Dean Order 2009, makes it an offence for a person to fail to remove faeces of a dog they are responsible for on any land within the Forest of Dean which is open to the air and to which the public are entitled or permitted to have access.

 

Action – Cllr Rees to arrange for the Street Wardens to visit the school.

Action 14/3.55.1 – New

Cllr Rees

 

55.2      There was discussion about the possible benefits of a dog exclusion order and red bins for dog waste and it was considered that this could be a question for the Annual Parish Meeting.

 

56        GRASS CUTTING CONTRACT

56.1      Cllr Rees explained that the grass cutting contract is due to expire shortly and there is an option to extend it for a further year.  It was recommended that the Parish Council should extend the contract and then tender the contract for the following year in or around October 2014.     There was some discussion regarding the specification for the grass cutting contract and it was resolved to extend the current contract for 12 months, re-tender the contract in October and to revisit the specification prior to re-tendering the contract.

 

56.2      Cllr McFarling agreed to lead on the grass cutting contract and act as a point of contact.

 

57         CHANGE OF PARISH COUNCIL ACCOUNTS FROM LLOYDS BANK TO UNITY BANK TRUST

Cllr Carss explained that the clerk had circulated details of the banking facilities and services offered by Unity Bank Trust prior to the meeting.  Cllr McFarling commented that he had read the documents, Unity Bank Trust are used to operating with Parish Councils and the range of facilities was appropriate for the needs of the Parish Council.  It was resolved that the clerk submit an application to open an account with Unity Bank Trust and move the Parish Council accounts from Lloyds Bank.

 

58         WYE VALLEY FESTIVAL

58.1      Cllr McFarling reported that the Festival will be celebrated in the parish on 11 May with a treasure hunt around the village in the morning and then a walk to the river for a ceremonial ‘offering up’ of the tokens collected during the treasure hunt.  The Castle will also be arranging other activities as part of the celebration and other organisations and encouraged to participate.

 

58.2      A contribution towards the cost of advertising and marketing materials was requested and it was resolved to contribute up to £200 in principle.

 

59         FUNDING FOR PARISH PROJECTS – VILLAGE SHOP WORKING GROUP

Cllr Carss explained that it was proposed to print and distribute a questionnaire in order to further explore the demand for/level of support for a village shop.  A request for the cost of printing the questionnaire to be met by the Parish Council was made and it was resolved that the Parish Council would meet the costs of printing the questionnaires up to a maximum of £400.  A sample questionnaire was handed out to Councillors for comment.

 

60         REGISTERING THE PLAYING FIELD AS A VILLAGE GREEN

60.1      Cllr Rees explained that he had contacted GRCC for further information about registering the playing field as a village green and that someone from GRCC would be available to meet with a representative from the Parish Council on 17 March.  It was resolved that Cllr Joyce would meet with GRCC and report back to a later meeting.

 

Action – Cllr Joyce to meet with GRCC and report back.

Action 14/3.60.1 – New

Cllr Joyce

 

60.2      The possibility of registering the playing field was discussed and it was agreed that Cllr Rees should continue to explore this to ensure that the Parish Council fully understands the implications of registration before making any formal decision.

 

61         VILLAGE AND PARISH MAINTENANCE / CLEANSING

Cllr Chivers explained that he had been asked whether the Parish Council could consider employing someone for a few hours per week to clean the village, sweep the streets and clear drains.  It was noted that the budget had already been set for the next financial year and that further consideration needed to be given to matters such as insurance, who a ‘handyman’ would report to, health and safety issues.  It was resolved that Cllr Chivers would investigate this matter further and report back to a later meeting, prior to the budget for the financial year 15/16 being set.

 

Action – Cllr Chivers to investigate the matters referred to in minute 61 and report back to a later meeting.

Action 14/3.61 – New

Cllr Chivers

 

62         LEAD COUNCILLOR REPORTS

62.1 Finance None
62.2 Governance None
62.3 Staffing None
62.4 Footpaths Cllr Chivers reported that information relating to public footpaths had been added to the Parish Council’s website.
62.5 Highways None
62.6 Planning None
62.7 Cemeteries Cllr Rees reported that Philip Blatchly had contacted the clerk about a memorial stone.  It is not proposed for remains to be interred and as the policy does not provide for this a decision was needed.  There are 2 spaces which are too narrow for a grave but that one of these could be offered for a memorial stone only at a fee to be agreed.  It was resolved that one of the spaces too narrow for a grave could be used for a memorial stone at a cost of £150.
62.8 Amenities None
62.9 Village Shop None

63         CORRESPONDENCE

63.1      Cllr Carss referred to an email received and circulated to all councillors regarding the Quarry at Stowe Green.  Further information re a bore hole and extension of the quarry is available at: http://planning.gloucestershire.gov.uk/publicaccess/applicationDetails.do?activeTab=consulteeComments&keyVal=MVJ5VCHN00Z00  A planning application to extend the quarry is expected in July/August 2014 and the Parish Council will be a consultee.  Cllr Carss requested that the County Councillor be asked to keep the Parish Council informed about this matter.

 

At 2130 it was resolved to extend the time for the meeting by 30 minutes

 

63.2      The clerk reported that the fee for the payroll service was increasing with effect from 1 April 2014 and it was resolved to continue with the service for the next financial year at a cost of £58.

 

63.3      Correspondence had been received from the NHS regarding a consultation for a proposed new pharmacy in Yorkley and a letter from Yorkley Health Centre asking that the Parish Council considering responding to the consultation and objecting to the application.  It was resolved to support the position put forward by Yorkley Health Centre and to oppose the application for a new pharmacy.

 

Action – Clerk to respond to the consultation supporting Yorkley Health Centre.

Action 14/3.63.3 – New

Clerk

 

63.4      Gloucestershire Highways had confirmed that following consultation the proposed speed reduction on the Bigsweir Bridge would not be implemented at this time.

 

63.5      An e-mail had been received regarding a petition for a skate park in the parish and further information was awaited.

 

64         MINOR MATTERS

64.1      Cllr Carss is working on the Annual Report and contributions from all lead councillors was requested.

 

64.2      Cllr Chivers reported a problem with tree overhanging the highway in Lower Road and agreed to write an article in the Village News highlighting the responsibilities of landowners for trees on their land.

 

64.3      Cllr McFarling reported that he would like the Parish Council to sow some poppy seeds around the parish in the hope that they would grow and flower in time to mark the First World War centenary. It was resolved to spend £25 from the Chairman’s allowance for the purchase of poppy seeds.

 

Action – Cllr McFarling to purchase the poppy seeds and arrange for them to be sown.

Action 14/3.64.3 – New

Cllr McFarling

 

65         PUBLIC COMMENT

None

 

66         CONFIDENTIAL BUSINESS

It was resolved that pursuant to the Public Bodies (Admission to Meetings) Act 1960 s.1(2) the public be excluded from the meeting during the consideration of the following matter:

 

66.1      CO-OPTION TO THE COUNCIL

It was resolved to co-opt Grace Benstead to the Council.

 

67         ITEMS FOR FUTURE MEETINGS

April

Quote for repairs to posts on the Tump

Clearwell Quarry

Audit of footpaths in the Parish

 

68         DATES OF FUTURE MEETINGS

 

Date

Time

Meeting

Venue

Final date for:

 

 

 

 

Agenda

Items

Dispensation requests

14 April

19:00 Monthly Parish Council Assembly Rooms 4 Apr 10 Apr

23 April

19:00 Annual Parish Meeting Assembly Rooms    

12 May

19:00 Monthly Parish Meeting Assembly Rooms 2 May 8 May

 

The meeting closed at 2200

 


AGREED ACTIONS MARCH 2014

 

Reference Delegated to Details

Status

14/1.5.2 Mr R Crighton To archive parish documents at GCA – due March 2014

 

Complete

14/1.13.3 Cllr Carss To contact the Pavilion and Doctor’s surgery re recycling facilities.

 

Complete

 
14/1.15.5.3 Clerk To contact Brian Watkins regarding trees at Coldharbour and Cockshoot Hill.

 

Ongoing

 
14/1.17.3 Clerk To invite Gloucestershire Highways to the next Parish Council meeting

Ongoing

 
14/1.18.3 Clerk To write to Gloucestershire Highways re drain clearance.

 

Ongoing

 
14/2.26.2 Clerk To accept the quote for Tump tree work.

 

Complete

 
14/2.26.4 Cllr Carss To contact Brian Watkins re pedestrian refuge and information on the bus stops and number of pedestrians crossing the roads at certain points and the lack of HGV signage at the Trow Green junction.

 

Complete

 
14/2.26.4 Cllr Carss To contact with Cllr Vernon Smith at Gloucestershire County Council about the response and with Richard Crighton about the possibility of monitoring traffic speeds.

 

Ongoing

 
14/2.27.3 Clerk To pursue SIM search to identify owner of the land and to make enquiries of the Commons Registration Officer at the County Council

 

Ongoing

 
14/2.31.2 Clerk To submit a FOI request to the County Council.

 

Ongoing

 
14/2.31.3 Cllr Chivers To provide a link to online mapping services on the PC website.

 

Complete

 
14/2.32.1 Cllr Rees To write an article for the Village News re dog fouling

 

Complete

 
14/2.33.3 Clerk To provide a copy of the St Briavels Cemetery Flow Chart to local undertakers

 

Complete

 
14/2.33.4 Cllr Chivers To publish the St Briavels Cemetery Flow Chart on the website

 

Complete

 
14/2.34.2 Clerk Write to the Highways Aboriculturalist asking that they consider pollarding the silver birch trees.

 

Complete

 
14/2.35.3 Cllr Rees Report back on comments raised re registration of the playing fields as a village green.

 

Ongoing

 
14/2.36.4 Cllr McFarling To raise car parking at the next meeting of the Asset Managers Group.

 

Complete

 
14/2.37.2/3 Clerk To pay a grant of £3,000 to SBAR to enable work to commence on the roof.

 

Ongoing

 
14/2.38.5.1 Cllr Hale To contact Highways re mud on Park Lane

 

Complete

 
14/2.38.5.2 Clerk To contact Brian Watkins re potholes in East Street and Coldharbour near Lower Road junction

 

Complete

 
14/2.38.8 Cllr Bird To obtain a quote for the replacement of damaged posts on the Tump

 

Complete

 
14/2.39.1 Cllr Chivers To publish Housing Support Service flyer on the PC website

 

Complete

 
14/2.39.2 Clerk To investigate new banking facilities due to the poor service provided by Lloyds.

 

Complete

 
14/2.39.3 Cllr Bird  Clerk To submit application for funding to the War Memorial Trust re refurbishment of the memorial gates.

 

Ongoing

 
14/2.40.1 Cllr Chivers To meet with the clerk and carry out an in-house financial check prior to the March meeting

 

Complete

 
14/2.40.2 Clerk To produce a roster of all councillors to carry out in-house financial checks

 

Complete

 
14/3.49.1 Cllr Hale To liaise with the District Council to answer the questions raised and report back to the next meeting

New

 
14/3.49.7 Cllr McFarling To investigate the need for parking in the parish and report back to a later meeting.

 

New

 
14/3.53.2 Clerk To write to English Heritage.

 

New

 
14/3.54.2 Cllr Rees To ask the Church to pay for the second garden waste licence.

 

New

 
14/3.55.1 Cllr Rees To arrange for the Street Wardens to visit the school.

 

New

 
14/3.60.1 Cllr Joyce To meet with GRCC and report back.

 

New

 
14/3.61 Cllr Chivers To investigate the matters referred to in minute 61 and report back to a later meeting.

New

 
14/3.63.3 Clerk Clerk to respond to the consultation supporting Yorkley Health Centre.

 

New

 
14/3.64.3 Cllr McFarling To purchase the poppy seeds and arrange for them to be sown.

 

New