St. Briavels Parish Council
Minutes of the Annual Parish Council Meeting held on 14th May, 2018 in the Assembly Rooms, St. Briavels at 7.00 p.m.

PRESENT
Cllrs. Chivers (Chairman), Clarke, Hurley, Lounds, McFarling, Plummer, Rees and Walker.

IN ATTENDANCE
Clerk and 2 members of the public.

1. ELECTION OF CHAIRMAN
Cllr. Chivers was proposed by Cllr. Hurley, seconded by Cllr. Plummer and elected as Chairman.
Cllr. Chivers signed the Declaration of Acceptance of Office at the end of the meeting.

2. APOLOGIES
It was resolved to accept apologies from Cllr. Joyce and County Cllr. Molyneux.

3. ELECTION OF VICE-CHAIRMAN
Cllr. Rees was proposed by Cllr. Chivers, seconded by Cllr. McFarling and elected as Vice-Chairman. Cllr. Rees signed the Declaration of Acceptance of Office at the end of the meeting.

4. DECLARATIONS OF INTEREST
None declared.

5. DISPENSATIONS
None received.

6. PUBLIC QUESTIONS – none.

7. LEAD COUNCILLOR (END OF YEAR) REPORTS
7.1 Finance – Cllr. McFarling presented his report which is detailed in the Parish Council’s Annual Report.
7.2 Governance & Staffing – Cllr. Rees reported that he would be circulating the Clerk’s appraisal form to all Councillors for completion.
7.3 Footpaths – Cllr. Hurley detailed measures implemented to make sure that it is easier for local people to report footpath problems and for more issues to be dealt with locally. St. Briavels Wayfarers (a group of local volunteers) had recently attending a path clearing course run by the Public Rights of Way Officer.
7.4 Highways – Cllr. Lounds reminded members of the three key areas that had been targeted and were ongoing; details contained in the Annual Report.
7.5 Planning – Cllr. McFarling reported on the planning items detailed in the Annual Report.
7.6 Emergency Planning/Snow Warden – Cllr. Walker confirmed that parishioners were happy to help during times of adverse weather. The Emergency Plan is in draft form and will be brought to a future meeting.
7.7 Cemeteries – Cllr. Rees reminded members that the Environment Agency now considered the matter of water course contamination from the cemetery now closed. The majority of gifted hedging plants had taken and some that had not survived would be replaced.
7.8 Assets & Maintenance – Cllr. Chivers reported that Richard Chuter continued to do a really good job. A walkabout in April had identified a number of maintenance issues to be addressed as time allowed over the next year.

8. APPOINTMENT OF COUNCIL REPRESENTATIVES
8.1 Playing Fields Association – Cllr. Walker; Cllr. Lounds expressed an interest in helping.
8.2 Charles Lord-Denton Almshouses Trust – Cllr. Rees until 2019 due to AH’s constitutional requirement that trustees serve for 4 years.
8.3 William Whittington Charity – Cllrs. McFarling and Rees
8.4 United Charities – Cllrs. McFarling and Rees

9. APPOINTMENT OF LEAD COUNCILLORS FOR 2018/19
9.1 Finance – Cllr. McFarling – Proposed (P): Cllr. Chivers and Seconded (S): Cllr. Hurley
9.2 Governance & Staffing – Cllr. Rees – P: Cllr. Chivers and S: Cllr. Lounds
9.3 Footpaths – Cllr. Hurley – P: Cllr. McFarling and S: Cllr. Rees
9.4 Highways – Cllr. Lounds – P: Cllr. McFarling and S: Cllr. Rees
9.5 Planning – Cllr. McFarling – P: Cllr. Chivers and S: Cllr. Hurley
9.6 Emergency Planning/Snow Warden – Cllr. Walker – P: Cllr. Clarke and S: Cllr. Plummer
9.7 Cemetery – Cllr. Rees – P: Cllr. Lounds and S: Cllr. Hurley
9.8 Assets & Maintenance – Cllr. Chivers – P: Cllr. McFarling and S: Cllr. Hurley
All the above Lead Councillor appointments were supported unanimously.

10. KEY PARISH COUNCIL DOCUMENTS – STANDING ORDERS, CODE OF CONDUCT, POLICIES, PROCEDURES & REGULATIONS AND RISK ASSESSMENT.
It was resolved to amend the Key Parish Council Documents in line with the comments passed to the Clerk by Cllr. Hurley and circulated prior to the meeting. Also, three policies required an overhaul, namely, the Grievance Policy, Health & Safety Policy and Community Engagement. Cllr. Plummer volunteered to help Cllr. Hurley and both to liaise with the Clerk in order to circulate the amended policies to everyone prior to the July meeting.

11. REVIEW OF ASSETS
Subject to minor amendments, it was resolved to adopt the updated Assets Register for 2018/19. Clerk to check the Title Deed regarding access to the Playing Fields and find out about insuring the
wall around the Playing Fields. Cllr. Rees informed the meeting that he thought the Village entrance sign had been made by a Councillor in the 1980’s and donated to the Parish.

12. DATES OF FUTURE MEETINGS
The dates and times of meetings for the forthcoming Parish Council year were confirmed.

Date Time Meeting Venue Agenda items &
Dispensation requests by:
23rd May ‘18 18.30 St.Briavels Get-together The Pavilion
11th June ‘18 18.30 Parish Council Meeting Assembly Rooms 1st June
9th July ‘18 18.30 Parish Council Meeting Assembly Rooms 29th June
August ‘18 No Meeting
10th Sept ‘18 18.30 Parish Council Meeting Assembly Rooms 31st August
8th Oct ‘18 18.30 Parish Council Meeting Assembly Rooms 27th September
12th Nov ‘18 18.30 Parish Council Meeting Assembly Rooms 2nd November
Dec ‘18 No Meeting
14th Jan ‘19 18.30 Parish Council Meeting Venue not
11th Feb ‘19 18.30 Parish Council Meeting booked yet
11th Mar ‘19 18.30 Parish Council Meeting
8th Apr 2019 18.30 Parish Council Meeting
May ’19 – To be confirmed 18.30 Annual PC Meeting followed by PC Meeting

NB: 18.30 for viewing of planning applications and talk to parishioners; 19.00 meeting commences.

Meeting closed at 7.35 p.m.